Exchange Conditions Score of Catalonia - Spain (AECS)

Type of exchanges

Type of students accepted

Academic requirements for the students

The specific academic requirements are noted in each project. Please, be sure that you have read all the project's descriptions before applying.

Students of all the health fields are accepted; but in case of non-medical students, it must be noted in the NOTES section of the Application Form. 

Languages

Calendar

Cities/Months	Jan	Feb	Mar	Apr	May	Jun	Jul	Augt	Sep	Oct	Nov	Dec
Catalonia (AECS) - University of Barcelona (UB) - Hospital Clinic, Barcelona	yes	yes	yes	yes	yes	yes	yes		yes	yes	yes	yes
Catalonia (AECS) - Autonomous University of Barcelona (UAB) - Hospital Vall d'Hebron, Barcelona	yes	yes	yes	yes	yes	yes	yes		yes	yes	yes	yes
Catalonia (AECS) - University Pompeu Fabra (UPF) - Campus Universitari Mar, Barcelona	yes	yes	yes	yes	yes	yes	yes	yes	yes	yes	yes	yes
Catalonia (AECS) - University Rovira i Virgili (URV), Tarragona							yes
Catalonia (AECS) - University of Lleida (UdL), Lleida							yes	yes
Catalonia (AECS) - University of Barcelona (UB) - Sciences Faculty, Barcelona	yes	yes	yes	yes	yes	yes	yes		yes	yes	yes	yes
Catalonia (AECS) - University of Barcelona (UB)- Hospital de Bellvitge, Barcelona	yes	yes	yes	yes	yes	yes	yes		yes	yes	yes	yes
Catalonia (AECS) - University of Girona (UdG), Girona							yes	yes
Catalonia (AECS) - Autonomous University of Barcelona (UAB) - Medical Faculty, Barcelona	yes	yes	yes	yes	yes	yes	yes		yes	yes	yes	yes
Catalonia (AECS) - Autonomous University of Barcelona (UAB) - Sciences Faculty, Barcelona	yes	yes	yes	yes	yes	yes	yes		yes	yes	yes	yes
Catalonia (AECS) - Autonomous University of Barcelona (UAB) - Hospital Santa Creu i Sant Pau, Barcelona	yes	yes	yes	yes	yes	yes	yes		yes	yes	yes	yes
Catalonia (AECS) - Autonomous University of Barcelona (UAB) - Hospital Can Ruti, Barcelona	yes	yes	yes	yes	yes	yes	yes		yes	yes	yes	yes
Catalonia (AECS) - Autonomous University of Barcelona (UAB) - Hospital Parc Tauli, Barcelona	yes	yes	yes	yes	yes	yes	yes	yes	yes	yes	yes	yes
Catalonia (AECS) - Catalan International University (UIC), Barcelona	yes	yes	yes	yes	yes	yes	yes	yes	yes	yes	yes	yes

Calendar Remarks

Number of incomings

100

Projects available

Cities

Hours per Day

6 Hours

Days per week

5 Days

Dress code

Casual

What to Bring

- White coat
- Handbook
- Computer (You may need it in your project! Ask you LORE before coming!)

Unilateral fee

400EUR

Unilateral fee (special remarks)

Unilateral fee must be transfered to AECS Catalonia BEFORE sending the CA (Card of Acceptance), therefore, at least 8 weeks before the start of the exchange. Without the payment of the fee no CA will be sent.

Lodging (housing)

Boarding (meal)

Times per day

1

Pocket money

65EUR

Social Program

<p>Our Local Officer on Research Exchanges (LOREs) or our Social Program Coordinator will contact the students prior to the start of their exchange to send them the Social Program calendar for the exchange month. It includes a wide variety of activities organized by local students and Contact Persons and differs depending on the local committee.<br /> <span data-sheets-value="{&quot;1&quot;:2,&quot;2&quot;:&quot;Some very popular activities are: National Food and Drink Party (NFDP), Catalan night, watch a typical Castellers training, learn how to dance salsa, visits to famous spots in the city and popular restaurants, trips to the beach, etc.&quot;}" data-sheets-userformat="{&quot;2&quot;:7043,&quot;3&quot;:{&quot;1&quot;:0},&quot;4&quot;:[null,2,15987699],&quot;10&quot;:1,&quot;11&quot;:4,&quot;12&quot;:0,&quot;14&quot;:[null,2,0],&quot;15&quot;:&quot;Roboto, RobotoDraft, Helvetica, Arial, sans-serif&quot;}">Some very popular activities are: National Food and Drink Party (NFDP), Catalan night, watch a typical Castellers training, learn how to dance salsa, visits to famous spots in the city and popular restaurants, trips to the beach, etc</span><span data-sheets-value="{&quot;1&quot;:2,&quot;2&quot;:&quot;Some very popular activities are: National Food and Drink Party (NFDP), Catalan night, watch a typical Castellers training, learn how to dance salsa, visits to famous spots in the city and popular restaurants, trips to the beach, etc.&quot;}" data-sheets-userformat="{&quot;2&quot;:7043,&quot;3&quot;:{&quot;1&quot;:0},&quot;4&quot;:[null,2,15987699],&quot;10&quot;:1,&quot;11&quot;:4,&quot;12&quot;:0,&quot;14&quot;:[null,2,0],&quot;15&quot;:&quot;Roboto, RobotoDraft, Helvetica, Arial, sans-serif&quot;}">.</span><br /> We encourage you to check our Instagram page where we post information about our incoming's exchange throughout the year and where you can see pictures from previous Social Programs! Instagram: @ aecs.exchanges</p>

Special Remarks

> If you are staying in BARCELONA HOSTEL:
- You will be lodged in a shared room with SCOPE and SCORE students. If because of cultural, religious or any other reason, sharing a room is not an option for you, please send an email warning your LORE about that at least 4 weeks in advance.
- A security deposit of €100 is required from each student at check in to cover any damages caused during the stay at the hostel. This deposit will be returned on departure date subject to no damages being reported/detected. The deposit is payable
via cash/debit/credit cards. Cards will be pre-authorized on check-in for the full amount.
- Tourist tax in Barcelona are mandatory and will be charged to every student upon arrival (current fee €0.72 per person, per night)

>POCKET MONEY will be given to the student at the end of the month with the exchange certificate (please take note that the following rules are required https://drive.google.com/drive/folders/0B4nzutK30qevUmZyczVjRkg2MzA and https://drive.google.com/drive/u/2/folders/1loV_CAYx6O7k7HXU9rjRgSu3Yj16htjD )

Deadline

16 WEEKS

Special Remarks

AF should be sent at least 4 months in advance.  We won't accept any AF later than 4 months in advance.

WE ARE NOT GOING TO ACCEPT ANY AF FOR JULY AND AUGUST AFTER THE MARCH MEETING.

WE ARE NOT GOING TO ACCEPT ANY AF FOR DECEMBER AND JANUARY AFTER AUGUST MEETING.

> PROJECTS
Please upload 3 different letters of motivation. We highly encourage our incoming students to take some time into writing the motivation letters. We need all of them to place you in the most suitable project. Some Research Groups require to read these letters before accepting the students' clerkships, so the letters should be addressed to the head of the Research Project in case. It is important to state WHY you're interested in that specific biomedical field and your learning expectations for your exchange there.

>BOARDING
1 or 2 months prior to the exchange incoming students will be contacted by our LOREs to get more specific information about their exchange. A Whatsapp group with all the exchange students for that month will be created for easier communication (there's 10-30 students per month during the academic year, 20-45 students per month in July and August).


> NON-MEDICAL STUDENTS
Students of all the health fields are accepted; but in case of non-medical students, it must be noted in the NOTES section of the Application Form.
Some of our tutors want people from non-medical fields (nursery, psychology, bioengineering, odontology...), just check the projects and write everything we need to know in the NOTES section!

> CARD OF DOCUMENT:

Your Card of Documents (CoD) must be fully completed when sending the Application Form. Applications without the required documents will be sent back to the incoming students.
OTHERS 1*: LIABILITY INSURANCE
A copy of your Liability Insurance is needed prior to your arrival. Please send it to us per email before you land in Catalonia. For more information on how to get liability insurance:  https://docs.google.com/document/d/1ihtxzffKAVFhOFJC-QbX-DfXmfp1-4E2P0gQlwCVEII/edit

OTHER 2*: upload the AECS CODE OF CONDUCT
https://drive.google.com/drive/folders/0B4nzutK30qevUmZyczVjRkg2MzA 

Standard documents

- Photo (* Mandatory)

Format

- Card of Document

- Passport Copy (* Mandatory)

Format

- Card of Document

- Motivation Letter (* Mandatory)

Format

- Card of Document

- Vaccination Card (* Mandatory)

Format

- Card of Document

- Proof of Enrollment (* Mandatory)

Format

- Card of Document

- Curriculum Vitae (* Mandatory)

Format

- Card of Document

- Recommendation Letter (* Mandatory)

Format

- Card of Document

- Health Insurance (* Mandatory)

Format

- Card of Document

- Students' Record (Subjects passed) (* Mandatory)

Format

- Card of Document

- Language Certificate (* Mandatory)

Format

- Card of Document

- SCORE Terms & Conditions (* Mandatory)

Format

- Card of Document

- Other 1 (* Mandatory)

Format

- Card of Document

- Motivation Letter for Project 2 (* Mandatory)

Format

- Card of Document

- Motivation Letter for Project 3 (* Mandatory)

Format

- Card of Document

- Other 2 (* Mandatory)

Format

- Card of Document

Special documents

Upon Arrival documents

The standard documents are the basic documents that the students are asking for and the special documents are less important, as only some Local Committees ask for them. So it's mandatory to upload the standard documents, but not the special ones. (Students do it when asked for by the LEO/NEO.)
The upon arrival documents are hard copies documents that the students are requested to take with them in the host country.”

Special remarks

Deadline

8 weeks

Special remarks

In case there's a project change, your LORE will contact you as soon as possible.

>CONTACT PERSON
Your contact person will contact you from 1 month to 2 weeks before your arrival. Until then, we will put at your disposal the email of our Contact Person Coordinator

Deadline

4 Weeks

Special remarks

We NEED the Card of Confirmation to be sent 4 weeks before the exchange. We need it to arrange your pick up by the Contact Person.

Visa

NMO can provide additional documents if needed

Yes
NMO must be notified 16 weeks before exchange start if additional documents are needed

Special remarks

All countries who need VISA should tell us as soon as possible. CHECK WITH THE SPANISH EMBASSY OF YOUR COUNTRY THE REQUIRED DOCUMENTS TO GET A VISA AND ASK WHICH DOCUMENTS THEY NEED FROM AECS AND CONTACT YOUR LOCAL LORE AS SOON AS POSSIBLE SO THEY INFORM US (preferably when you send the AF)

WARNING: SOME VISA APPLICATIONS REQUIRE DOCUMENTS FROM AECS TO BE SENT UP TO 6-8 MONTH PRIOR THE ARRIVAL TO SPAIN.

We also need to know the necessary documents and the phone, fax and address where we have to send them. Tell us if the student needs an Invitation Letter or other additional documents the same day that the AF is sent, that way we will have more time to work on the documents to get your student's visa and to avoid last-minute cancellations.

Here you have the link of our Ministry of Foreign Affairs, you need to go to "Citizen Services" and then to "Information for Foreigners". There, you can find more information about visa requirements (at the top of the page you can change the language to English). 
http://www.exteriores.gob.es/Portal/en/ServiciosAlCiudadano/InformacionParaExtranjeros/Paginas/Inicio.aspx

Insurance

Special remarks

We require Health Insurance and Liability Insurance:

    - Health Insurance must be sent with the AF. AECS cannot provide it. We won't accept any AF without this Insurance.

   -  Liability Insurance: our hospitals requires specific medical Liability Insurance. AECS cannot provide it! Though we could recommend you some companies, we have to state that we don't get any benefit from them. 

Health Insurance and Liability Insurance are mandatory. We won't accept any student without these two Insurances. It is up to students responsibility to acquire them. 

We do not bear any responsibility for students who have no insurance coverage.

Documents

Special remarks

Substitutions

Deadline for substitutions (weeks)

Special remarks

Substitutes must be for the same period, same project. If the time is over whenever the first student cancels the exchange...the contract will be considered as "used", since we have to arrange everything for the student at least a 2 month and a half before his/her arrival.

Link to ExPlore Page

Special Remarks

The following tasks are required in order to get the official IFMSA certificate:

• Complete a minimum of 80% assistance. In case you would like to take a free day for justifiable reasons, your tutor approval is always required.
• Complete the SCORE Academic Quality Handbook and present it to your LORE.
• Complete the Evaluation Form on www.ifmsa.org database (available during the last week of the exchange).

BEHAVIOUR AND RULES
Due to prior experiences, we kindly ask you to respect our conditions. Even as an exchange student, you are expected to attend the clerkship, work like everyone else and make the most out of your internship at the hospital. Non-compliance is considered rude and imprudent, and we reserve the right to send incoming students back home if we receive complaints towards them from the hospital, the tutors, the accommodation, the local students or the contact persons.

https://drive.google.com/drive/folders/0B4nzutK30qevUmZyczVjRkg2MzA

We are sure you're going to have a great time during your stay in Catalonia and our exchanges team will do our best to make sure it happens. See you soon!!!

Validation Date

14/07/20

Date Last Update

15/07/20