Exchange Conditions Score of Belgium (BeMSA)

Exchange Information
Type of exchanges
4-weeks
Type of students accepted
Medical students
Pre-medical students
Biomedical students
Graduated medical students (less than 6 months prior to the exchange)
Academic requirements for the students
It varies from project to project, so make sure you read the information in the project forms carefully!
Languages
English
(Good)
Required
French
(Good)
Not Required
Dutch
(Good)
Not Required
Calendar
Cities/Months Jan Feb Mar Apr May Jun Jul Augt Sep Oct Nov Dec
Belgium (BeMSA) - KU Leuven, Leuven yes yes
Belgium (BeMSA) - Ghent University, Ghent yes yes
Belgium (BeMSA) - University of Antwerp, Antwerp yes yes
Belgium (BeMSA) - Université Catholique de Louvain, Brussels yes yes
Belgium (BeMSA) - Vrije Universiteit Brussel VUB, Brussels yes yes
Belgium (BeMSA) - l'Université libre de Bruxelles ULB, Bruxelles yes yes
Calendar Remarks

The month of the exchange (and the arrival and departure date) varies from project to project, so check the project descriptions to find out in which months students can be accommodated.

In Leuven the periods are from the 15th of July till the 9th of August and from the 12th of August till the
6th of September. No other periods are available in Leuven.



Number of incomings
49
Projects available
Cities
- Belgium (BeMSA) - KU Leuven, Leuven
- Belgium (BeMSA) - Ghent University, Ghent
- Belgium (BeMSA) - University of Antwerp, Antwerp
- Belgium (BeMSA) - Université Catholique de Louvain, Brussels
- Belgium (BeMSA) - Vrije Universiteit Brussel VUB, Brussels
- Belgium (BeMSA) - UHasselt, Hasselt
- Belgium (BeMSA) - l'Université libre de Bruxelles ULB, Bruxelles
General Information
Hours per Day
8 Hours
Days per week
5 Days
Dress code
Business casual. The dress code is not very strict in research institutions, but don’t show up in a swimsuit (and keep in mind that you may be working with dangerous substances). Since Belgium is a secular country, certain hospitals might enforce a very strict neutral dress code. This means it may not be allowed to wear a headscarf, a necklace with a small cross or a kippah inside the hospital grounds.
What to Bring

Please bring your SCORE logbook (80% attendance required). You might have to pack other things (e.g. your white coat), depending on the project, so definitely check out the project descriptions. You are always welcome to bring some typical foods or drinks from your country to the National Food and Drinks Party.

Unilateral fee
EUR
Unilateral fee (special remarks)
Not applicable, BeMSA doet not accept unilateral incomings.
Lodging (housing)
- Student hostel
- Student apartment
Boarding (meal)
Times per day
1
Pocket money
80EUR
Social Program
We organise city trips during the weekend in our National Social Program with incomings all LC's. The local social program can contain BBQ's, CP-evenings, parties, NFDP.... You can find more information about Belgium and the Local Committees in our explore pages: http://ifmsa.org/exchange/explore/nmo/17100
Special Remarks
Please be on time every day. Respect the work hours and respect your tutor. If you are not going to the research institution, you need to warn the tutor in advance and ask for permission. If you do not respect these rules, your internship can be cancelled as this will greatly affect our relationship with the departments.
Application Form
Deadline
20 WEEKS
Special Remarks
Deadline for application: before March Meeting (1st - 7th of March)

Additional information about the required documents:

  • All documents must be in English and in .pdf format
  • Standard documents
    • TBC screening
      • You will need proof of a negative Mantoux test (taken < one year ago) OR a normal RX Thorax (taken < one year ago) → mandatory screening for TBC
    • Vaccination card
      • Proof of all received vaccinations
    • BeMSA incoming contract
      • The contract contains some basic rules specific for Belgium. The student will have to sign this. Please ask your NORE for this document (it can be found in the NORE folder).
  • Special documents
    • FELASA certificate
      • Handling animals is only allowed when you have the FELASA certificate, stating that you have the knowledge and skills to work in a responsible manner with laboratory animals. If handling animals is mentioned in your project than you need to send this certificate in the AF or you won't be allowed to handle animals.
    • HBsAb (only for projects in Antwerp and Hasselt)
      • You will need proof that your titer HBsAb (hepatitis B surface antibodies) is higher than 10 IU/L. The blood sample needs to be taken at least 1 month after your last vaccination.
  • Upon arrival documents
    • A copy of your liability and health insurance in case you need it.
Card Of Documents
Standard documents
- Photo (* Mandatory)
Format
- Card of Document
- Passport Copy (* Mandatory)
Format
- Card of Document
- Motivation Letter (* Mandatory)
Format
- Card of Document
- Vaccination Card (* Mandatory)
Format
- Card of Document
- Proof of Enrollment (* Mandatory)
Format
- Card of Document
- Curriculum Vitae (* Mandatory)
Format
- Card of Document
- Recommendation Letter (* Mandatory)
Format
- Card of Document
- Health Insurance (* Mandatory)
Format
- Card of Document
- Students' Record (Subjects passed) (* Mandatory)
Format
- Card of Document
- Language Certificate (* Mandatory)
Format
- Card of Document
- TBC Screening (* Mandatory)
Format
- Card of Document
- BeMSA incoming contract (* Mandatory)
Format
- Card of Document
- Motivation Letter for Project 2 (* Mandatory)
Format
- Card of Document
- Motivation Letter for Project 3 (* Mandatory)
Format
- Card of Document
Special documents
- FELASA certificate
Format
- Card of Document
- HBsAb titer
Format
- Card of Document
Upon Arrival documents
- Liability and health insurance
Format
- Paper
The standard documents are the basic documents that the students are asking for and the special documents are less important, as only some Local Committees ask for them. So it's mandatory to upload the standard documents, but not the special ones. (Students do it when asked for by the LEO/NEO.)
The upon arrival documents are hard copies documents that the students are requested to take with them in the host country.”
Special remarks
Card of Acceptance
Deadline
8 weeks
Special remarks
Card of Confirmation
Deadline
4 Weeks
Special remarks
According to SCORE Regulations, an exchange can be cancelled if the CC is not send on time.
Visa
Visa
- Tourist Visa
NMO can provide additional documents if needed
Yes
NMO must be notified 12 weeks before exchange start if additional documents are needed
Special remarks

Please apply for a tourist visa (Short stay for tourism purposes). If you need specific ILs, paper versions, other documents, ... ASK IN TIME. You can find more information and a list of the documents you need on the website of the Belgian authorities: https://dofi.ibz.be/sites/dvzoe/EN/Application-guides/Pages/Short_stay_for_tourism_purposes.aspx#the_supporting_documents_to_submit_when_applying_for_a_visa

Website with useful information about visa for Belgium: https://diplomatie.belgium.be/en/services/travel_to_belgium/visa_for_belgium



Insurance
Insurance
- Health Insurance
- Liability Insurance

Special remarks
Health Documents
Documents
- Vaccination Card
- Tuberculosis Test
- HBsAb (only for projects in Antwerp and Hasselt)

Special remarks
Substitutions
Substitutions
- We prefer substitutions to cancellations
Deadline for substitutions (weeks)
4
Special remarks
Explore Link
Link to ExPlore Page
Special Remarks
You can find more information about Belgium and the Local Committees in our explore pages:

https://exchange.ifmsa.org/exchange/explore/nmo/17100
Validation Date
10/07/17
Date Last Update
29/11/18