Exchange Conditions of Federation of Ugandan Medical Students' Associations

Working Conditions
Languages
English
(Good)
Required
Kiswahili
(Native)
Not Required
Luganda
(Native)
Not Required
Languages Remarks
The official language in Uganda is English.  
Patients can be spoken to in English, Kiswahili and Luganda. 
However translators can be gotten to help better communication with the natives.
  • The student must be able to communicate in any of the following languages in order to be accepted for an exchange in Uganda:
    • English
    • Kiswahili
    • Luganda
  • Communication with patients will be in English.
  • Availability to receive english speaking student per city varies throughout the year. Please note, Uganda is an English speaking country and clinical practice will be solely in this language. The student may only be able to talk in English with their tutor and other exchange students/Ugandan medical students. Please do not expect that the rotation will be in Kiswahili or that many patients will be able to communicate in this language. Even if we can accept Kiswahili speaking students, we strongly suggest to take an English course before coming to the country (the more extensive the course, the better).
  • The student should state their knowledge of English and Kiswahili in their Application Form using the following scale: Native/Excellent/Good/Fair/Unknown. Other languages are not required. If the student does not have the level of language stated on the Application Form, the exchange might be cancelled.
Clerkship Type
- Clinical Clerkship
A clinical clerkship is defined as the rotation of a student in a clinical department of a hospital or clinic, such as Dermatology and Pediatrics.
Required level of studies
clinical students
Graduated students allowed
No

Even if accepted by the hosting country, students must be still enrolled in university by the time the Application Form is sent.
Clerkship Duration
4 weeks, 8 hours a day, 5 days per week
Dress code
Casual
What to Bring
- White coat
- Stethoscope
- Lamp
- Reflex Hammer
- Surgical Scrubs
Academic Quality
The student should bring their own logbook to register the student attendance to hospital.
However, we do not accept graduated students.  Only undergraduate students are encouraged to apply for the exchange program
Nightshifts
No
Special Remarks
  • IFMSA exchanges in Uganda are observational and the student will be guided everyday by a tutor from the department. The tutor may vary from day to day or remain the same for the whole rotation. All exchange students will partake in the same academic activity as the other Uganan interns/medical students rotating in that department. If the student needs to obtain specific practical skills (stipulated by their University) it can be arranged.
  • 90% attendance is mandatory in order to complete the rotation and be awarded with the Certificate. Therefore, attendance for 18 weekdays in the 4-week rotation is necessary. The student is permitted to be absent for 2 days, but they have to inform the department and LEO in advance. More absent days cannot be replaced by night shifts, more working hours or weekends.
  • The certificate will be issued on the last week of the rotation and will include 26 days, from the Monday of the first week to the Friday of the final week (4 full weeks). A 30 day certificate can be awarded upon request if it is stated on the student's Application Form (based on academic/scholarships reasons), but the rotation will last 30 days  (ending Tuesday of the fifth week).
Towns
Calendar

Click here to see the calendar

Cities Remarks
The Kampala city is crowded with very many people doing business. The other big  towns are less congested. They are many nice restaurants and hotels to serve nice food and we'll as try out local dishes.
Other towns are
Mbarara town- home to Mbarara University of Science and technology. 
Gulu town- home to Gulu University of Science and technology 
Kampala city - home to Makerere University College of Health Sciences,  Kampala international University,
Calendar Remarks
During May and December,  the students are doing end of semester exams so it's quite busy and not a good time to do professional exchange. The University organises the community placement programs and electives for students doing clinicals during the months of June, July until August. 

We can recieve students on professional exchange all year except during December, January and May.
Disciplines
Disciplines

Click here to see all Disciplines

Disciplines Remarks
We do rotations in Internal Medicine, Gynecology and Obstetrics, Surgery,  Paediatrics and child health
General
Pocket money
Yes UGX
Boarding
- Student flat
Lodging
- Student hostel
- Student flat
Social Program
We have an excellent social program where the students get to visit the many  game  parks, the source of river Nile, white water rafting on river Nile,  bangee jumping.  The students also get to visit the many Cultural centres,  the Uganda Museum....
The student gets to pay for the social program activities involving travel outside the city and other tourist like activities.
Student with disabilities
Yes
Couples
yes
Special Remarks
Boarding (food). The student shall be provided with one meal per day breakfast and they shall take care of their other meals of the day.
Application Form
Deadline
5Months
Unilateral fee
500 USD
Payment details for unilateral fee
To be paid to the NEO on reporting to the university.
Visa requirements
A Tourist Visa is required.
Link to Ministry of Foreign Affairs’ website (or any other website that provides official information on visa)
Special Remarks
The visas can be obtained from the Uganda ministry of internal affairs. 
 Follow the link below to guide you on the visas
"Immigration.go.ug/content/visas-and-passes"

FEEs

  • The rotation, accommodation and food are free for those students who partake a bilateral exchange (the student is likely to have already paid their sending organization). If the student comes via an unilateral exchange  they must pay a "unilateral fee" of 350 US dollars. This fee has to be paid in Ugandan Shillings directly to the NEO  during the first week of the exchange.
  • Unilateral fee must be fully paid even if the student doesn't use the accommodation/food we offer or do not participate in the social program.
  • If you are in doubt, please ask your NEO if you are partaking in a bilateral or unilateral exchange.

VISA REQUIREMENTS
  • Many of students from different countries do not need a Visa to get in Uganda. However, the student must check their visa requirements using the following link: Visa Policy of Uganda If it is necessary, the student should apply for a TOURIST Visa (student, resident or working Visa is not needed/accepted).
  • If the student's country does not have a Ugandan Diplomatic Mission (embassy/consulate-general), then it will be necessary obtain a visa from the nearest country with an embassy (via travel or sending their documents). The student can check if their country has one using the following link: Diplomatic Missions of Uganda.
  • Ministry of Foreign Affair: official webpage.
Card Of Documents
Standard documents
- Motivation Letter for Department 1(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Passport copy(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Photo(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Proof of Enrollment(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Curriculum Vitae(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Recommendation Letter(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Vaccination Card
Format
- Card of Document
- HepB Antibodies count
Format
- Card of Document
- Immunisation Form(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Immunisation Record(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Motivation Letter for Department 2(*) These documents are required to be sent with Application Form
Format
- Card of Document
Special documents
- Student record (Subjects passed)
Format
- Card of Document
Upon Arrival documents
- Health Insurance
Format
- Card of Document
The standard documents are the basic documents that the students are asking for and the special documents are less important, as only some Local Committees ask for them. So it's mandatory to upload the standard documents, but not the special ones. (Students do it when asked for by the LEO/NEO.)
The upon arrival documents are hard copies documents that the students are requested to take with them in the host country.”
Immunization requirements
Yellow fever, Hepatitis B Vaccination, Polio vaccination more emphasized 

Insurance
  • Students are required to have Health Insurance when coming on exchange in our country. However, this insurance can be arranged here in Uganda.
  • We do not require from the students to have the Travel Insurance. If the students still wish to have it, they have to arrange it in their own country as it cannot be arranged in Uganda.
  • We do not require from the students to have the Malpractice Insurance. If the students still wish to have it, they have to arrange it in their own country as it cannot be arranged in Uganda.

Deadline
16 Weeks

Special remarks
Please endeavor to meet the deadline

Card of Acceptance
Deadline
8 Weeks
Special remarks
2month
Card of Confirmation
Deadline
4 Weeks
Special remarks
A student should be confirmed 6weeks prior to the exchange period.
Cancellations
Deadline
3 Weeks
Special remarks
This should be done 3 weeks before the exchange.
Substitutions
Deadline
2 Weeks
Special remarks
Substitutions should be made 2 weeks before the exchange period.
Additional Information
Update Date
07/30/2019 08:22
Validation Date
08/01/2016 00:00
Special remarks
Substitutions are preferred to cancellations.