Exchange Conditions of NMSA

Working Conditions
Languages
English
(Excellent)
Required
Languages Remarks
  • Excellent English is required. If the student arrives and do not speak well enough English, the exchange might me cancelled.
  • Instead of upload diploma of a language test, native speakers upload a document where they state that they are native speakers.
Clerkship Type
- Clinical Clerkship
A clinical clerkship is defined as the rotation of a student in a clinical department of a hospital or clinic, such as Dermatology and Pediatrics.
Required level of studies
NMSA Norway do not accept post-graduate stdents. Attending studends must have finished their 5th semester by the start of the exchange, or prove that they have started clinical internships.
Graduated students allowed
No

Even if accepted by the hosting country, students must be still enrolled in university by the time the Application Form is sent.
Clerkship Duration
4 weeks, 8 hours a day, 5 days per week
Dress code
Casual
What to Bring
- Stethoscope
Academic Quality
We focus on academic quality, and all students have to fill out the log book. It is required that the students bring the log book from their NMO, but in case of failure to bring it we will provide a log book for them. All the departments get an explanation about how to use the log book, and the LEOs will check that the students fill it out both during the exchange and before giving out the certificate. All students have to fill out the evaluation form before getting the certificate. All exchanges are at university hospitals, and the doctors are used to teaching.
Nightshifts
No
Special Remarks
- Primarly no work during the weekends. If the student wants to attend night shifts or weekend shifts, this might be possible after arrangement with the responsible doctor.
- To recive a certificate, the student must:
      -  Attend 80 % of the clerkship
      -  Fill out the student logbook
      -  Fill out the evaluation form
      -  Behave responsible
- The student must bring a student hand book from his/her own National Member Organization (NMO) and prepare a tentative schedule and expectations to be discussed further with the responsible tutor
- White clothing for work will be provided. Students are not allowed to wear private clothes when they meet patients, this includes their own white coats.
- Student have to bring sutable shoes to wear in the hospital (no slipers/flip-flops)
Towns
Calendar

Click here to see the calendar

Cities Remarks
Please choose the city with its corresponding period. The cities ONLY have one exchange period per year, and there is no posibility to go on an exchange to a specific city outside of that period. See the exact periods in "Months Remarks".
Calendar Remarks
Exchange dates for 2019/2020:

- Bergen: 01.07.2019-26.07.2019
(Housing is provided from 31.06-27.07)

- Oslo: 19.08.2019-13.09.2019 
The student has to arrive on the 13th of August for MRSA and TB testing. Housing is covered from the 13th of August until the 14th of September. Look under special remarks for more information about MRSA and TB testing

Tromsø06.01.2020-31.01.2020

- Trondheim: 01.07.2019-26.07.2019 
(Housing is provided from 31.06-27.07)

There is no possibility for changing these periods.The student has to be able to stay for the full period that is in red. Please write the exact exchange period (in red) in the AF, we will not accept any dates around the period. When sending the AF, the period and the city must correlate, otherwise the AF will be sent back. If the student can do multiple periods, please state so in the note section of the AF.

Any change to issues already agreed upon in the AF or CC, cancelletions or issues concerning period and city, has to come thorugh the NEO.
Disciplines
Disciplines

Click here to see all Disciplines

Disciplines Remarks
Some departments cover multiple of these specialities, and therefore the student might see more then the discipline stated in the CA. 

The student must choose  4 DIFFERENT departments (at least one Surgery dep. and one medical dep.). The student must have studied the subject of the department he/she applies for.
General
Pocket money
NO
Boarding
- Student hostel
- Student flat
- Hospital
Lodging
- Hospital
- Student hostel
- Student flat
Social Program
There is a social program in all the cities. Because the periods vary and the cities are in different parts of the country the social program is different in every city. In Bergen, Oslo and Trondheim we will do summer activities, and the program usually include a cabin trip, barbecuing, an international food and drink party, sightseeing, going out and more. In Oslo the exchange period is in the academic year and there are usually lots of local students who participate in the social program. In Tromsø the exchange is in January. The winter darkness gives you the highest chance of seeing the Northern Lights (Aurora polaris), and the students usually get the opportunity to try cross-country skiing, dog sledging and snow scootering. Our social program is divers, well organized and fun!
Student with disabilities
No
Couples
yes
Link to ExPlore Page
Special Remarks
Students will in most cases get lunch in the hospital cafeteria in work days, and will usually sleep in student flats or hostels.

Students will be sleeping in campus or private student flats. We do not guarantee that couples will be placed in the same flat. There is not room for friends/family to sleep over at the student flats.

In the AF, the student has to write their full name. This means all the name written in English in you passport. This is improtant for getting the correct name in the IL and forms we send to the hospital. If the student fails in spell his/her name right in the AF twice, the student will be denied the exchange spot in our NMO.
Application Form
Deadline
0Months
Unilateral fee
600 EUR
Payment details for unilateral fee
NMSA Norway do not accept incoming unilateral contracts. If it ever become necessery, the fee for unilateral contracts has to be paid via bank transfer before the exchange. Further information will be give to those students via email.
Visa requirements

Tourist VISA will do. All students who need a VISA to Norway will get an Invitation Letter (IL) in English. This is to be given to the Norwegian Embassy in the student’s country or the nearest one abroad. The Norwegian NEO cannot help students who apply for VISA through a foreign embassy (Ex; the Danish one)! For more info visit http://www.udi.no/en/

If the studnet needs a hard copy of the IL, this must be requested before the 20th of February for exchanges in Bergen, Trondheim or Oslo and before the 20th of July for exchanges in Tromsø. Students from inside the Schengen Area do not need any visa or an IL. 

Link to Ministry of Foreign Affairs’ website (or any other website that provides official information on visa)
Special Remarks
Deadline for sending Application Form:

Before March Meeting (MM)


For NMOs wanting a spot in Tromsø in January 2020, they must contact us before the MM to agree upon this. After an agreement is made, the new deadline for sending the AF for students going to Tromsø is the AM. If you do not contact us or send the AF before the MM, NMSA-Norway cannot guarantee that we have a spot for your student.

All standard documents in Card of Documents must be filled out before sending the AF to NMSA (Special documents should not be uploaded before requested by the NMSA, see special remarks in the Card of Document section).
Card Of Documents
Standard documents
- Health Insurance
Format
- Card of Document
- Passport copy(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Photo(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Language certificate(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Proof of Enrollment(*) These documents are required to be sent with Application Form
Format
- Card of Document
- SCOPE Terms and Conditions(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Immunisation Record
Format
- Card of Document
Special documents
- MRSA Test
Format
- Card of Document
- Tuberculosis test
Format
- Card of Document
- Motivation Letter for Department 1
Format
- Card of Document
- Curriculum Vitae
Format
- Card of Document
- Motivation Letter for Department 2
Format
- Card of Document
- Motivation Letter for Department 3
Format
- Card of Document
- Motivation Letter for Department 4
Format
- Card of Document
- Other
Format
- Card of Document
Upon Arrival documents
None
The standard documents are the basic documents that the students are asking for and the special documents are less important, as only some Local Committees ask for them. So it's mandatory to upload the standard documents, but not the special ones. (Students do it when asked for by the LEO/NEO.)
The upon arrival documents are hard copies documents that the students are requested to take with them in the host country.”
Immunization requirements

Vaccination:
Immunization records need to include vaccination against Measles, Mumps, Rubella (MMR-vaccine) and Diphtheria, Pertussis, Tetanus and Polio (DPT+polio vaccine or variations) with boosters if necessary. We recommend vaccinating against Hepatitis B, but do not require this vaccine. The records must be in English and be uploaded to the database before the start of the exchange.


MRSA

All students have to PROVE that they are not carriers of MRSA (multi-resistant staphylococcus aureus).

A MRSA test from nose, throat (tonsils) and perineum must be scanned + uploaded as a special document and presented upon arrival to the department. The test must be taken no more than 2 weeks before the clerkship starts, and the student cannot be in contact with patients after the test is done. A test taken before this is not valid.

The test-result must be in English. If the student fails to take a valid test in their own country, the student must take a test in Norway on their own cost. The clerkship will not start before the test-result is ready, and the days were the student can’t attend the internship will be counted in on attendance. If the student is a carrier he/she will not be allowed to enter hospitals in Norway and the clerkship will be cancelled without refunds.

Student going to Oslo will be retested again for MRSA in Oslo between the 8th and the 10th of August for safety reasons.

Tuberculosis:
Students from countries considered with a high risk of TB by the Norwegian authorities might need to take a TB test before or upon arrival. The TB test is normally a thorax X-ray. More information about the TB test will be given to those who need it.


Insurance
NMSA- Norway REQUIRE Health Insurance, however, this insurance CANNOT be arranged in our country, and should be arranged in your home country. As a citizen from EU/EEA or Switzerland you should also bring your EHIC. For more information about the EHIC and where to get it, see http://ec.europa.eu/social/main.jsp?catId=559 '
*The health insurance number and contact information must be attached to the CC, and uploaded in the CoD at least four weeks before the start of the exchange, othervise the exchange might be cancelled.

NMSA- Norway REQUIRE Travel Insurance, however, this insurance CANNOT be arranged in our country, and should be arranged in your home country.

NMSA-Norway DO NOT require a Personal Liability Insurance,  thus the exchange student is not required to be insured for personl liability. However, we higly recomend students to get one. Norway is a high cost country, and doing damage to housing, lent equipment or other can lead to a high fee from the affected part. The Personal Liability Insurance should be arranged in your home country if wanted, we do not have this type of insurance in our country.

NMSA- Norway DO NOT require a Professional Liability Insurance (e.g. Malpractive insurance/Professional Indemnity insurance), but the exchange student is nevertheless insured through the hospital for breach of duty as a medical professional. If the student practices without supervision (outside of our exchange program), the student is not covered by the hospitals insurance.




Deadline
12 Weeks

Special remarks
We DO NOT accept graduated students.


Standard documents in the Card of Documents must be sent with the AF. Without the right documents, the AF will be sent back. For the Health Insurance, the student can upload this at a later time, but all other Standard Documents needs to be ready before the AF is sent.

Also students residing inside the Schengen Area needs to upload their passport. The passport must be valid at least six months after the end of the exchange. The valid passport must be uploaded and sent with the Card og Documents.

Special documents does not have to be uploaded by everyone. Please read more under:

Special documents:

MRSA
All students have to PROVE that they are not carriers of MRSA (multi-resistant staphylococcus aureus).

A MRSA test from nose, throat (tonsils) and perineum must be scanned + uploaded as a special document and presented upon arrival to the department. The test must be taken no more than 2 weeks before the clerkship starts, and the student cannot be in contact with patients after the test is done. A test taken before this is not valid.

The test-result must be in English. If the student fails to take a valid test in their own country, the student must take a test in Norway on their own cost. The clerkship will not start before the test-result is ready, and the days were the student can’t attend the internship will be counted in on attendance. If the student is a carrier he/she will not be allowed to enter hospitals in Norway and the clerkship will be cancelled without refunds.

Student going to Oslo will be retested again for MRSA in Oslo between the 8th and the 10th of August for safety reasons.

Tuberculosis:
Students from countries considered with a high risk of TB by the Norwegian authorities might need to take a TB test before or upon arrival. The TB test is normally a thorax X-ray. More information about the TB test will be given to those who need it.


Curriculum Vitae
This is a standard document for students going to Bergen. For students going to Bergen, please upload the CV before sending the AF. Students from other cities might be requested to upload the CV after being accepted by the LC.

Proof of study progression (to be uploaded in the "other" slot)
This could be a paper from the administration stating you are at the year you state in the AF, or it could be a grade diploma. This can be requested by the LEOs after the student is accepted in the LC. 

Motivation Letters for the deparments
This can be requested by the LEOs after the student is accepted in the LC.


Card of Acceptance
Deadline
8 Weeks
Special remarks
Card of Confirmation
Deadline
4 Weeks
Special remarks
All visas and other documents required for doing the exchange must be ready before sending the CC. The arrival details also needs to be correct. After the CC is sent, we do not accept changes to any agreed details stated in the sent documents. In case of extraordinary circumstances, requests needs to come thorugh the sending NEO.
Cancellations
Deadline
12 Weeks
Special remarks
If exchange is cancelled after the deadline the AF can not be used for a different period or postponed. All requests about cancellations, changes to details stated in the EC, AF, CA or CC or other important changes have to come thorugh the NEO of the sending country.
Substitutions
Deadline
6 Weeks
Special remarks
Might be possible on request, but we cannot guarantee anything! The substitute must accept the same department, city and period. Other criteria might apply.
Additional Information
Update Date
12/25/2018 15:35
Validation Date
03/01/2018 00:00
Special remarks
Money: Norway is one of the worlds most expensive countries to live in, and students going on exchanges to Norway must have sufficient founds to pay for their own activities and all meals except lunch. We would recommend the student to have a minimum of 500 euros available to cover living expenses and unexpected costs.