Exchange Conditions of IFMSA-Japan

Working Conditions
Languages
English
(Excellent)
Required
Japanese
(Native)
Not Required
Languages Remarks
Most patients in Japan cannot speak English therefore the communication between patients may be done in Japanese. However, the tutors or Japanese students will translate and help you.

It's MANDATORY to upload a Language Certificate in the Card of Documents in order to prove an adequate English skills.

As for English Certificate, We expect to receive an official language certificate (TOEIC,TOEFL,IELTS) stating that the student manages at least CEFR B2 level.

We do NOT accept IFMSA certificates or a letter from your university stating your proficiency in English.

Clerkship Type
- Clinical Clerkship
A clinical clerkship is defined as the rotation of a student in a clinical department of a hospital or clinic, such as Dermatology and Pediatrics.
Required level of studies
You MUST pass all of the exams until your exchange starts, and be certified as a student doctor.

Student doctor :  'student doctor' means that the student who has already started the clinical rotation at the hospital. In Japan, all of the medical students need to take the national exams in 4th year after they take all of the classroom lectures in all of the fields. Then, if the student pass this exam, he/she gets the title of 'student doctor' from Japanese government, and has a right to start his/ her clinical rotation at the hospital in 5th and 6th year .  

Due to this circumstances, some LCs require to submit the document which prove that the incoming student took all of the classroom lectures in their university, and has sufficient knowledge for clinical rotation.

Graduated students allowed
No

Even if accepted by the hosting country, students must be still enrolled in university by the time the Application Form is sent.
Clerkship Duration
4 weeks, 8 hours a day, 5 days per week
Dress code
Casual
What to Bring
- White coat
- Stethoscope
Academic Quality

Students are highly recommended to bring their own logbooks and hand them to their hosting professors on the 1st day of their clerkship.

More than 80 percent of the attendance is compulsory in order to receive Certificate.

Students cannot receive Certificate unless they fill in the Evaluation form.

Nightshifts
No
Special Remarks
Students cannot skip, delay, or cancel the clerkship without getting tutor's permission.

Towns
Calendar

Click here to see the calendar

Cities Remarks
There is a zone system in Japan. You can only choose certain LCs a limited number of times in your application form. This is because the spots in Tokyo, Osaka and surrounding areas are limited and many students apply for those cities. If you want to be placed in those cities, please apply early.
  • You can only choose zone 1 LCs once:
                   Chiba, Tokyo-Nihon University, Tokyo-Nippon Medical School,
                   Tokyo-Toho University, Tokyo-Nihon University
                   Tokyo-Tokyo Medical University, Tokyo-Women Medical University
  • You can only choose zone 2 LCs once:
                   Kansai area : Osaka City University Medical School, Kinki(Kindai) University
                   Tokai area : Shinshu University, Shizuoka-Hamamatsu Medical University,Yamanashi

  • There is no limits with zone 3 LCs:
                   Kanto area : Dokkyo Medical University, Jichi Medical School
                   Hokkaido/Tohoku area : Fukushima, Hokkaido-Hokkaido University,
                                                       Hokkaido-Sapporo Medical University, Asahikawa Medical University, Fukui University
                   Kyushu area : Kurume University, Sangyou Medical School,Miyazaki, Oita, Saga, Nagasaki, Fukuoka
                   Chugoku/Shikoku area : Tottori,Kawasaki Medical University,Okayama University, Ehime Prefecture-Ehime University,
                                                       Kagawa, Shimane

Calendar Remarks
The spots in July, January and March are limited. If you want to apply for these months, please apply early.

Also, we accept ONLY month specific AFs for August.

Disciplines
Disciplines

Click here to see all Disciplines

Disciplines Remarks
Available departments are different in each university. Please refer to LCs explore pages.
We will work hard to fulfill your preferences on LCs and departments, but we cannot guarantee your preferences.
General
Pocket money
None JPY
Boarding
- Hospital
- Student hostel
- Host family
- Student flat
- Dormitory
- Pocket Money
Lodging
- Student hostel
- Host family
- Student flat
- Dormitory
Social Program

Although all the Local Committees basically provide at least 1 social program a week, it differs among months/Local Committees.
Please refer to LCs explore pages for more detail.

Student with disabilities
No
Couples
No
Link to ExPlore Page
Special Remarks
Application Form
Deadline
4Months
Unilateral fee
50000 JPY
Payment details for unilateral fee

The student should bring 50,000 yen to Japan, and pay it to the LEO directly.
We accept ONLY Japanese yen.

Visa requirements
If you need Japanese visa, apply for TOURIST VISA. You don't need work visa nor study visa for IFMSA exchange.
For the students from visa-exempt countries (90 days), you don't have to apply for visa, but if you are from Thailald, Indonesia, or Brunei, the visa-exempt period is 15 days, therefore you have to apply for tourist visa as well.
For the citizens from Russia, CIS countries, Georgia, the visa application process is very complicated, so you should apply early in order to obtain visa on time.
If you are from Africa or the Middle East, it usually takes long time to get visa, so you should apply for visa early as well.
For more detail, please refer to the Ministry of Foreign Affairs' website.

If you need hard copies of the Invitation Letters or any other documents for applying visa, please contact NEO of Japan.
Do NOT ask LEO or CP regarding visa application because all the documents must be issued by NEO.
Link to Ministry of Foreign Affairs’ website (or any other website that provides official information on visa)
Special Remarks
Deadline for sending Application Form

July and August: Before March Meeting
Other months: 4 months in advance

If you want to apply ‘LC-Hokkaido university’ or ‘LC-Nippon Medical School’, you MUST send the AF at least seven months before.
If you want to apply ‘LC-Shinshu university’ or ‘LC-Toho university’, you MUST send the AF at least five months before.

Due to some difficulties in receiving the student sometimes,
We bear no responsibility for the student who bought the plane ticket
before receiving the CA, unless he or she has reached the agreement with the NEO
beforehand.
Card Of Documents
Standard documents
- Health Insurance
Format
- Card of Document
- Motivation Letter for Department 1(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Photo(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Proof of Enrollment(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Curriculum Vitae(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Language certificate(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Motivation Letter for Department 2(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Motivation Letter for Department 3(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Motivation Letter for Department 4(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Recommendation Letter(*) These documents are required to be sent with Application Form
Format
- Card of Document
- SCOPE Terms and Conditions(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Vaccination Card(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Liability Insurance
Format
- Card of Document
Special documents
- HepB Antibodies count(*) These documents are required to be sent with Application Form
Format
- Card of Document
- X-Ray
Format
- Card of Document
- Passport copy(*) These documents are required to be sent with Application Form
Format
- Card of Document
- LC Application form
Format
- Card of Document
- Tuberculosis test
Format
- Card of Document
- Immunisation Record
Format
- Card of Document
Upon Arrival documents
None
The standard documents are the basic documents that the students are asking for and the special documents are less important, as only some Local Committees ask for them. So it's mandatory to upload the standard documents, but not the special ones. (Students do it when asked for by the LEO/NEO.)
The upon arrival documents are hard copies documents that the students are requested to take with them in the host country.”
Immunization requirements
The student MUST get several vaccinations. They are listed below.

Hepatitis B, Measles, Mumps, Rubella, Varicella, Tuberculosis

Also, some LCs ask other vaccinations, too.
Please refer to LCs explore pages.

Insurance

As IFMSA-Japan, we require both health insurance and liability insurance. However, these insurance CANNOT be arranged in our country, and should be arranged in your home country.
Also, we do not ask for malpractice insurance and travel insurance thus the exchange student is not required to be issued for malpractice insurance and travel insurance. They should be arranged in your home country if wanted, we do not have this type of insurance in our country.

However, some LCs require the malpractice insurance, too. Please refer to LCs explore page.

Health insurance: It covers expenses linked to health issues (if you have to see a doctor and buy drugs on prescription)


Deadline
12 Weeks

Special remarks
We DO NOT accept graduated students.

Some LCs ask additional documents.
Please refer to LCs explore pages.

There is a format for Vaccination Card. You must fill in it correctly, and upload it in Card of Documents.
You can find the format HERE.

Card of Acceptance
Deadline
8 Weeks
Special remarks
Due to some difficulties in receiving the student sometimes,
we bear no responsibility for the student who bought the plane ticket
before receiving the CA, unless he or she has reached the agreement with the NEO
beforehand.
Card of Confirmation
Deadline
4 Weeks
Special remarks
Please make sure to send CC 4 weeks prior the arrival.
Cancellations
Deadline
8 Weeks
Special remarks
Student should inform both his/her CP and NEO of Japan.
Substitutions
Deadline
12 Weeks
Special remarks
Since we need to follow a lot of procedures in order to accept the international student within our LCs, it may not be possible to change the department for the substitutions.
In this case, the substitution would be accepted in the department which we arranged for the student who cancelled his/her exchange.
Additional Information
Update Date
07/14/2020 16:09
Validation Date
07/01/2019 00:00
Special remarks