Exchange Conditions of IMSA

Working Conditions
Languages
Icelandic
(Native)
Not Required
English
(Excellent)
Required
Languages Remarks
A good command of English is compulsory for a clinical clerkship in Iceland.
Swedish, Danish and Norwegian is also spoken by many health professionals in Iceland.
We require at least level B1 of CEFR (Common European Framework of Reference) in English.
Clerkship Type
- Clinical Clerkship
A clinical clerkship is defined as the rotation of a student in a clinical department of a hospital or clinic, such as Dermatology and Pediatrics.
Required level of studies
Students must have finished pre-clinical studies and at least one semester (5-6 months) of clinical rotations.
Graduated students allowed
No

Even if accepted by the hosting country, students must be still enrolled in university by the time the Application Form is sent.
Clerkship Duration
4 weeks, 8 hours a day, 5 days per week
Dress code
Formal
What to Bring
- Stethoscope
Academic Quality
We expect all incoming students to bring a logbook - if your country does not have a logbook we will provide you with the Icelandic version in digital form for you to print before arrival.

Only students who have attended 80% of their clerkship, filled in their logbook and filled in the evaluation form are entitled to a certificate.

We take Academic Quality very seriously and expect you to work in the hospital as a full member of the clinician's team. In our university hospital, doctors are unfortunately usually very busy and always on the move, which sometimes makes them seem unapproachable. In that case we encourage our exchange students to actively ask their tutors a lot of questions so that they make the most of their stay, and also approach the other Icelandic students who are doing their residency in the departments. In fact, the Icelandic doctors and hospital staff are very keen on teaching and sharing knowledge with you.
We would also like to emphasize that you are expected to participate in morning meetings although they might be in Icelandic. They are a great learning environment where all the doctors meet before they all split up. That is why they are a great opportunity to make yourselves visible and approachable so it will be easier for you to tag along and participate in the most exciting tasks of the day.
Nightshifts
No
Special Remarks
Working hours are 4-8 hours/day on weekdays depending on the department.

Hospital clothes (General scrubs, surgical scrubs as well as a whitecoat) are provided, but you must bring your own shoes to wear at the hospital. Clean and comfortable shoes are best suitable. They should not be used outside the hospital. Long shirts sleeves are not allowed underneath scrubs and white coats. Jewellery below the elbows and nail polish are also strictly forbidden. Please dress respectfully.

Also, we expect students to respect the hospital as a place with an emphasis on strict confidentiality and respect of the patients and their personal data. No photos are to be taken within hospital wards.
Towns
Calendar

Click here to see the calendar

Cities Remarks
We only accept students in one LC, Reykjavik. There students are divided between two hospital locations depending on their ward. For further information read NMO explore pages.
Calendar Remarks
We accept students for July and August. Clerkships are 4 weeks and calendar months only - no exceptions!

The period in July 2021 is 05/07/2020 - 30/07/2020.

The period in August 2021 is 03/08/2020 - 27/08/2020.

Accommodation can be provided from the day before the start of the clinical exchange, and until the day after end of the clinical exchange.

IMSA members take all the exchange students on tour around the hospital grounds on the first day and take care of essential paperwork. Later that day students start the clinical exchange. Please make sure you have arrived the evening before!
Disciplines
Disciplines

Click here to see all Disciplines

Disciplines Remarks
Working hours are 4-8 hours/day on weekdays depending on the department.
Most disciplines (except psychiatry, sleep disorders etc.) are available but due to the variable availability of some departments during summer months we cannot guarantee our incoming students their exact choice of department.
The paediatrics department only accepts students with clinical paediatrics experience.

It is not possible to change the department you have been assigned to 6 weeks prior to the beginning of your exchange.

General
Pocket money
0 ISK
Boarding
- Hospital
Lodging
- Student flat
Social Program
Contact person:
Each incoming student is matched with his/her own contact person (CP). The contact person helps the exchange student with regular issues. The incoming student will receive information about his/her CP in May from the NEO-in.

Social program:
We organize weekly meet-ups with exchange students, contact persons and other Icelandic medical students.
We also have one weekend trip per month where we go out to the countryside for two nights, explore our beautiful country and eat delicious food. We also go on one day trip per month where we explore the country, take a hike or visit a hot spring.
One night we organize a National food and drink party,  where students can bring foods and drinks from their home country to share with the others and try out traditional Icelandic food and drinks.

Students pay a moderate fee for the weekend trip.
Student with disabilities
No
Couples
yes
Link to ExPlore Page
Special Remarks
Regarding lodging:
Lodging is only covered during the exchange period. Students who wish to arrive earlier or stay longer must contact the NEO-in (at least 2-3 weeks in advance) but lodging can not be guaranteed outside the exchange period. The student is obligated to pay a deposit of 5000 ISK upon arrival, which will be refunded at the end of the stay if the lodging is in the same condition as it was upon arrival. Family, friends, boyfriends/girlfriends and other acquaintances are not allowed to stay overnight in the dormitory.

Money:
Iceland is very expensive to live in. Students going on an exchange in Iceland must have enough money to pay for their own activities and all meals except lunch on weekdays.
 
Clothing:
Warm clothing is needed to enjoy Iceland to the fullest. Even in July and August, long pants are more useful than shorts. Dont hesitate to bring summer clothing, in addition, to warmer clothes. Bring warm sweaters, jacket, rain gear, hiking shoes or sneakers, hats and gloves. Swimwear is also essential to enjoy the abundant thermal hot pools. For the hospital you need clean and comfortable shoes to wear with the hospital provided scrubs and white coat.
Application Form
Deadline
5Months
Unilateral fee
400 EUR
Payment details for unilateral fee
Payment of the unilateral fee is preferred in cash upon arrival.
But if the sending NMO wishes, we can provide the bank information and do the payment through transaction.
Visa requirements
We can provide Invitation letters and other documents if required.

All persons requiring visas, not holding a valid Schengen visa in their travel document, must apply for a visa at the applicable embassy/consulate before travelling to the Schengen area. Students should apply for a tourist visa which is valid for 90 days. Travel documents (passport) of citizens of the EU and EFTA countries need to be valid upon arrival. Travel documents of other citizens must be valid at least three months beyond the intended stay.
Link to Ministry of Foreign Affairs’ website (or any other website that provides official information on visa)
Special Remarks
The deadline for the AF is the 1st of February for both July and August and it is very important that all incomings send their AF before that time. Our contacts at the University Hospital need the paperwork as soon as possible to be able to accept the students and place them in their desired department. 

Email address:
The students should regularly check the email account they have turned in the AF.
Card Of Documents
Standard documents
- Health Insurance(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Motivation Letter for Department 1(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Passport copy(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Photo(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Proof of Enrollment(*) These documents are required to be sent with Application Form
Format
- Card of Document
- HepB Antibodies count(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Language certificate(*) These documents are required to be sent with Application Form
Format
- Card of Document
- MRSA Test(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Tuberculosis test(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Vaccination Card(*) These documents are required to be sent with Application Form
Format
- Card of Document
Special documents
None
Upon Arrival documents
None
The standard documents are the basic documents that the students are asking for and the special documents are less important, as only some Local Committees ask for them. So it's mandatory to upload the standard documents, but not the special ones. (Students do it when asked for by the LEO/NEO.)
The upon arrival documents are hard copies documents that the students are requested to take with them in the host country.”
Immunization requirements

Immunizations and Hepatitis B:
In Card of Documents students must present certifications of immunizations against Diphteria, Tetanus, Pertussis, Polio, Measels (Morbilli), Rubella and Mumps (Parotitis epidemica). The student must also be immunized against Hepatitis B with completion of minimum two of the three basic immunizations, meaning that the vaccination must have started at least one month before departure.

Tuberculosis status certificate: 
In Card of Documents students must present proof of the tuberculosis status; a recent (less than one year old) negative Mantoux (PPD) test or a report of negative chest X-ray. If the Mantoux test is positive, bring a report of negative chest X-ray and a confirmation of non-infectious status. 

MRSA (Methicillin Resistant Staphylococcus Aureus):
Students have to provide at least two negative MRSA tests.
The MRSA screening test has to be from samples taken from nostrils, throat or rashes (if present).
One of the hallmarks of Landspítali (The National University Hospital of Iceland) is that it is a MRSA free hospital. It takes great effort and every step is taken to ensure the hospital stays MRSA free. Therefore, we kindly ask you to read these instructions carefully.

The first test has to be presented with the cards of documents.
This is to make sure that if tested positive the first time, the student could be treated and undergo additional tests (see below) as it may take 1-2 months. This is provided they do not have any other risk factors that increase MRSA distribution fx. psoriasis.

If the first test is negative,
students have to present a second test upon arrival. It must be RECENT NEGATIVE test (not more than approx.7 days old).
If the test results are late and the student is already in Iceland, the student is not allowed to stay in the common dormitory. The committee will assist the student with lodging, at his own cost.
If the upon arrival test is POSITIVE, the student WILL NOT BE ALLOWED to enter the hospital and begin the exchange. Their contract will be cancelled without promises of further substitutions. If this is the case and the student has arrived in Iceland already, the committee will do its best to assist the student with lodging and other needs, without financial help.

If the first test is positive, the student must begin a MRSA treatment at once as the duration of becoming completely MRSA-negative varies between countries depending on treatment (approx. 7 days). Then the student has to undergo 4 MRSA tests with a negative result in their home country.
First 3 MRSA test out of 4 must be done this way: The first one (1/4) can be done 7 days after the last day of treatment and the other two with additional 7 days in between (2/4) and (3/4). The student can of course still get MRSA infected, say if one enters a hospital, in the remaining weeks before the start of the exchange which is the reason for the 4th test.
The last one (4/4) must be presented upon arrival, a recent negative test (not more than approx.7 days old). Please see above what happens if any of these 4 test results are positive. These tests have to be done in the student’s home country and test results (48 hrs +) must be in before you arrive in Iceland. Landspítali may require another additional test to be done in Iceland.

Please follow our instructions carefully, if the student fails to do so IMSA can rightly cancel the contract without refunds and the student will not be able to do the exchange. Make sure the MRSA tests are of good quality to guarantee the test results are valid. In case of any doubt IMSA will seek the advice of Landspítali and act accordingly.

Please do not hesitate to email us at neo.imsa.iceland@gmail.com if you have any questions.


Insurance
Health insurance
Mandatory insurance for incoming students.

Insured citizens of EEA countries are entitled to benefits which become necessary on medical grounds during a temporary stay in Iceland, taking into account the nature of the benefits and the expected length of the stay.

Those who are not covered by the EEA regulations can obtain medical assistance but must pay in full. They can then seek reimbursement from their own insurance in their country of origin or from their private insurance, according to rules and regulations applicable in their insurance country.

More information:
http://www.sjukra.is/english/tourists/

Travel insurance
May cover loss of property taken with on exchange (till a certain amount) till recovering travel expenses in case of emergency. This insurance is not mandatory for incoming students. Students choose themselves if they want this type of insurance or not.

Personal liability insurance
We don't have that type of insurance in Iceland. It's not mandatory for incoming students but they are free to have it.

Professional liability insurance/malpractice insurance
This type of insurance is rare in Iceland. It's not mandatory for incoming students but they are free to have it.


We have 4 major insurance companies in Iceland. Feel free to contact them for inquiries about insurances:

www.vis.is
tel. 00354 5605000

www.sjova.is
tel. 00354 4402000

www.tm.is
tel. 00354 5152000

www.vordur.is
tel. 00354 5141000



Deadline
12 Weeks

Special remarks

Card of Acceptance
Deadline
8 Weeks
Special remarks
Card of Confirmation
Deadline
4 Weeks
Special remarks
Students are asked to send the Card of Confirmation as soon as possible and give us information about date, arrival time and flight number.
Cancellations
Deadline
12 Weeks
Special remarks
Substitutions
Deadline
12 Weeks
Special remarks

Substitutes must be for the same period and will be placed within the same department. They must be on the same year and have compatible clinical experience. Lastly they have to meet all the requirements in IMSA's EC.

Additional Information
Update Date
07/15/2020 14:29
Validation Date
07/15/2020 00:00
Special remarks