Exchange Conditions of bvmd

Working Conditions
Languages
Englisch
(Excellent)
Required
German
(Good)
Not Required
Languages Remarks
The required language in our hospitals is English or German,
BUT the spoken language in our hospitals is German.
Please note that you have to speak B2 level German (certified) in many departments with close patient contact, such as paediatrics, neurology, cardiology or psychiatry. Please check the LC pages for those requirements. Also be reminded that these requirements are made by our tutors and not by bvmd Germany.
Clerkship Type
- Clinical Clerkship
A clinical clerkship is defined as the rotation of a student in a clinical department of a hospital or clinic, such as Dermatology and Pediatrics.
Required level of studies
We only host clinical students, not preclinical ones. If you have a system that differs from the typical preclinic/clinic system, please approach us to see what can be done.


YOU MUST BE ENROLLED AS A STUDENT FOR THE TIME OF YOUR EXCHANGE!
Graduated students allowed
No

Even if accepted by the hosting country, students must be still enrolled in university by the time the Application Form is sent.
Clerkship Duration
4 weeks, 8 hours a day, 5 days per week
Dress code
Casual
What to Bring
- White coat
- Stethoscope
Academic Quality
Full status, we take Academic Quality very seriously and expect you to work in the hospital as a full member of the clinician's team. In Germany, especially in the university hospitals, doctors are unfortunately usually very busy and always on the move, which sometimes makes them seem unapproachable. In that case we encourage our exchange students to actively ask their tutors a lot of questions so that they make the most of their stay, and also approach the other German students who are doing their residency in the departments.

Nightshifts
No
Special Remarks
Hospital attendance required: 100 %
You may take 10% off, if you reach a prior agreement with your supervising doctor.

Towns
Calendar

Click here to see the calendar

Cities Remarks
1. Be aware that the desired city is only a list of preferences and that we can NOT guarantee that you will be placed in one of those desired cities.

2. Please choose 3 different LCs.

3. Incomings can only choose one of the following Local Committees:
- Berlin
- Heidelberg
- Munich
- Hamburg
- Frankfurt
(choosing one of those LCs is not mandatory)

4. We might place couples/friends in the same city. Please approach us prior to uploading your AF. Even though we can´t guarantee it, we will try our best to fulfill your wishes.  

5. Please be aware that the chart above does not necessarily reflect the monthly hosting capacities of the cities since it heavily depends on whether they can find accommodation. In Germany our biggest struggle when organizing the exchanges for the incomings is finding accommodation for them, so the LEOs can only tell me shortly before I do the distribution if and how many incomings they can receive depending on whether they found places to accommodate them or not. Even still, each LC can only host a small number of incomings and since I do the distribution on a first come first serve basis, getting into the popular LCs is quite low. Therefore I would recommend for all Incomings to thoroughly research all cities and maybe apply for smaller cities since the chance of getting them is much higher.
Calendar Remarks
Please note that we only provide clerkships by FULL CALENDAR MONTHS.
We expect the students to arrive the first day of a month and stay until the last day, clerkship usually starts on the following working day. Accomodations are also only available for that time period as well.

Disciplines
Disciplines

Click here to see all Disciplines

Disciplines Remarks

1. Please choose 4 different departments.

2. If you don't speak German please choose at least one surgical department.

3. Please note that you have to speak B2 level German (certified) in many departments with close patient contact, such as paediatrics, neurology, cardiology or psychiatry. Please check the LC pages for those requirements. Also be reminded that these requirements are made by our tutors and not by bvmd Germany.

4. If you wish to do a clerkship at a GP, please contact us beforehand as only very limited spots are available and cannot be guaranteed.

If you are applying for a Public Health Exchange, please check the Public Health Exchange Internship Database with our internship proposals: CLICK HERE.

General
Pocket money
0 EUR
Boarding
- Pocket Money
Lodging
- Student hostel
- Host family
- Student flat
- Dormitory
Social Program
We like to offer Social Program to our incomings all year round. The extend may vary according to LC and month. Please acknowledge that our LEOs do this work voluntarily in their free time and do not get paid. We encourage you to actively seek out your opportunities to experience Germany. Your CP will be happy to recommend you acitvities and travel destinations. For information from former incomings or advice from LEOs from other cities you are welcome to post questions in our national facebook group.
Student with disabilities
Yes
Couples
yes
Link to ExPlore Page
Special Remarks
We accept students with disabilities. We do, however, need more time to make sure eveything is organized. Please send the AF at least 6 months earlier. Please also write us via [email protected] what extra things need to be organized. We cannot provide care-takers/nurses with additional invitation letters.
Application Form
Deadline
4Months
Unilateral fee
540 EUR
Payment details for unilateral fee
The unilateral fee is to be transferred to the bank account at least 3 months before the beginning of your clerkship. After receiving your complete Application Form, we will inform you via email about the payment details. If the fee isn't transferred in time, the exchange will not be possible.
Visa requirements
For further information about visa regulations please contact the German Federal Foreign Office or the German embassies directly.
You may find more information on their website: https://www.auswaertiges-amt.de/en/einreiseundaufenthalt/visabestimmungen-node/staatenlistevisumpflicht-node
We cannot give any advice or clues regarding the visa application process. Please contact the German embassy directly to inquire which kind of visa is needed. Therefore you should give them any required information about the purpose of your visit.
Once the student has started the application process we can provide additional documents that are required by the German embassy upon request by the sending NEO-Out.
Link to Ministry of Foreign Affairs’ website (or any other website that provides official information on visa)
Special Remarks
Many of our students get placed in shared flats. In such cases, it is possible, that you will be sharing the flat, the bathrooms and the kitchen (not your room) with people of the opposite sex. If you have any problems regarding this, please state so in your AF. We sign contracts for the flats as soon as possible, so if you request at a later point, you will have to provide for the extra expenses of a new flat or hostel room).

Card Of Documents
Standard documents
- Motivation Letter for Department 1(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Proof of Enrollment(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Curriculum Vitae(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Language certificate(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Motivation Letter for Department 2(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Motivation Letter for Department 3(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Motivation Letter for Department 4(*) These documents are required to be sent with Application Form
Format
- Card of Document
- SCOPE Terms and Conditions(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Other
Format
- Card of Document
- Immunisation Form(*) These documents are required to be sent with Application Form
Format
- Card of Document
Special documents
- jessentraindetester(*) These documents are required to be sent with Application Form
Format
- Card of Document
Upon Arrival documents
- Passport copy(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Health Insurance
Format
- Paper
- Vaccination Card
Format
- Paper
The standard documents are the basic documents that the students are asking for and the special documents are less important, as only some Local Committees ask for them. So it's mandatory to upload the standard documents, but not the special ones. (Students do it when asked for by the LEO/NEO.)
The upon arrival documents are hard copies documents that the students are requested to take with them in the host country.”
Immunization requirements
Please note that you will need to provide us with the filled in Health Form when sending the application. It includes the mandatory confirmation of sufficient protection/vaccination/status (vaccine titers, if possible) of the following diseases: Hepatitis A, B and C; Pertussis, Measles, Mumps, Rubrella, Varicella, Tetanus, Poliomyelitis and Pulmonary Tuberculosis. You can find the Health Form here: https://nextcloud.bvmd.de/index.php/s/T6bRqHf7TboScrr

Also please be prepared that some surgical wards may ask you for a HIV serology.

Insurance
Health insurance, Professional Liability and Malpractice insurance* are mandatory.
In addition to that, we recommend a private liability and accident insurance.

*We are buying a professional malpractice & liability insurances for all incomings. Consequently you are not obligated any more to organize these insurances by yourself. The health insurance is still on your own responsibility.
Your Local Commitee will help you buy the Health Insurance and Accident Insurance if you wish to purchase them in Germany.

Deadline
12 Weeks

Special remarks
1. We need an official Proof of Enrollment, covering the period of your stay, from everyone (see template underneath). This is a crucial requirement of the German Government. We would kindly ask you to explain to your universities that with signing the PoE, you are only stating that your medical studies include doing internships in general.

Requirements for the PoE:
- with stamp and signature
- state expected day of graduation
- must comprise the time the student will have the exchange (for example "student is enrolled from April to October 2017 and the exchange is in September)
- must be uploaded to your AF and sent shortly before your exchange starts to our office in Berlin via email ([email protected])
--> We kindly ask you to use our templatehttps://nextcloud.bvmd.de/index.php/s/WNMebTg6eFPXLD5 .

2. Please upload 4 different letters of motivation. We need them to place you in the most suitable department, so please take some time to write them. Tutors may make their intern selection based upon them. Please note that the motivational letters should be written in a formal language and format and should be addressed to the tutors of the chosen department (not the NEOs/LEOs/CPs).

3. Your Card of Documents has to be complete when sending the Application Form. Applications without the required documents will NOT be considered.

4. You can download the SCOPE Terms and conditions here: http://nextcloud.bvmd.de/index.php/s/ywQ8FRLEJyw3EDw

5. Due to legal immigration issues, incoming students from beyond the European Union have to hand in proof of sufficient financial funding accessible during their exchange period. The total amount of money which needs to be submitted is 321,- EUR. Please be aware of fluctuations in exchange rates and, in order to avoid shortcomings, submit an amount adequately higher than the required minimum!

As proofs we will accept

  • Personal Funds: Bank Letter or Bank Statement in your name
  • Private Sponsor (Family Member or Friend): Bank Letter or Bank Statement in the name of your sponsor and a letter of financial support of your sponsor.
  • Scholarship: Award Letter
  • Government Sponsorship: Award Letter / Financial Guarantee

If you choose to submit a bank letter as your proof of funding, you may use the sample of a bank letter to be sure your bank account includes all required information.

If your funding is coming from private sponsors such as family members or friends, it must be verified by a bank letter and a letter of financial support. Please have your sponsor fill out and sign the sample and submit it with his/her bank information.

You can find all these samples under the following link: https://nextcloud.bvmd.de/index.php/s/NEnSwWKDEBe6cwm

If you prefer not to use this form, a letter including the same pertinent information is acceptable, too.

Please upload the proof of funding in the Proof of Funding box.

6. In order to hand over your invitation letters, if needed, to delegates from your NMO at the General Assemblies of IMFSA, we need you to fill in and attach the following document to the CoD: http://nextcloud.bvmd.de/index.php/s/752JwxE5gCzQWGR

7. We only recognize certified English language tests. In case bvmd Germany has some doubts about the accuracy of the stated language level, we keep ourselves the option to request an online meeting and reject the student's application in more extreme cases. 


Card of Acceptance
Deadline
8 Weeks
Special remarks
Dates on the CA are mandatory! If you have any special requests that can be justified, please do so BEFORE we issue the CA. Afterwards we expect you to attend to the exchange exactly as we stated it. We cannot agree to postpone a contract if the sending NMO cancels the exchange after receiving the CA.

We only accept students for one month and don't accept two Application Forms for just one student.

Card of Confirmation
Deadline
4 Weeks
Special remarks
CC must be sent to us at least 4 weeks before start of the exchange or we might cancel it!
Cancellations
Deadline
4 Weeks
Special remarks
In case of cancellation no money will be refunded, if not specified in the SCOPE regulations.
Substitutions
Deadline
0 Weeks
Special remarks
EU country: 4 weeks
non EU country: 4 - 8 weeks

We usually accept substitutes, but only in agreement with our NEO-In.

Additional Information
Update Date
07/14/2021 18:37
Validation Date
07/15/2018 00:00
Special remarks
Graduated students are not allowed to participate in our program and will not be accepted. If the student is close to graduating, please make sure that the student is still enrolled in university during the time of the exchange.

Our Local Committees offer rather few places at once. Therefore the chance of getting one of your choices might be small if you only choose the very popular choices (Berlin, Munich, Heidelberg...).
Be also aware that not every Local Committee accepts students at all times, what could be a reason for placing you in another place. We try very hard to put you in the desired place or at least close to it, but please understand it isn't always possible.  On the other hand, every Local Committee offers a high quality exchange. In fact, smaller cities tend to offer even better exchange experiences! Germany is also not that big, so you can easily travel at all times :)

Due to prior experiences, we kindly ask you to respect our conditions and German regulations and habits. Even as an exchange student you are expected to attend all required classes and to work in the hospital like everyone else (standard: 8 hours).

Punctuality is crucial. Non-compliance is considered rude and impudent, and we reserve the right to send students home if we receive complaints from the hospital and the doctors in charge, or your accommodation and contact person. 

Incomings must not host friends or family members in their apartments.

COVID Circumstances: 

Dear Incomings,

We are happy to organise more amazing and unforgettable exchanges for you!

As the times are challenging for all of us, we have included some extra requirements that will serve as we'd like to introduce some extra precautions for us all. Failing to fulfill the following requirements will make your exchange application invalid and/or your exchange will be canceled. 

Please consult the recent Covid restrictions of German authorities (https://www.auswaertiges-amt.de/en/einreiseundaufenthalt/EinreiseUndAufenthalt) as we align our regulations accordingly. If one of our restrictions is outdated in comparison, German authority regulations apply. As of now (10-06-21), vaccinated students or those who have recovered from a Covid infection are exempt from many regulations like testing and quarantine (check the website specifically for your country and consult your CP) – this only applies if your vaccine is recognized by the EMA or if you have an accepted certificate of your recovery from Covid.

EXCEPTION: We demand all incomings (vaccinated, covid-recovered or not) to present a negative PCR test (not older than 72 hours) / negative rapid antigen test (not older than 48 hours) for the first day in the hospital.

  

1. All non-vaccinated or non-covid-recovered exchange students must provide a negative SARS-CoV2 rapid antigen test upon arrival that is not older than 48 hours before departure.

2. All non-vaccinated or non-covid-recovered incomings are obliged to stay 5 days in quarantine (14 days for virus variant countries) before the start of the exchange. We'll do our best to provide accommodation for the exchange plus the quarantine time, however, we can't guarantee it.

DISCLAIMER: The costs for the quarantine (lodging & boarding) will have to be paid by the incoming exchange student.

3. After quarantine, there will be an additional test (PCR test, rapid antigen test may be accepted exceptionally) if the incoming doesn't present symptoms before - this test has to be paid by the incoming as well.

4. As long as Germany is a risk area, our LCs are obliged to ask for a rent deposit in case you develop positive symptoms during your stay and need to extend the renting period for quarantine. The deposit is half the monthly rent of your room - please contact your LC regarding the exact amount (usually about 150,- €). If your rent ends in the regular period, your deposit will be returned to you.

5. During the exchange under COVID circumstances a minimum of 80% of the working days of the exchange have to be attended to receive the certificate from us. To avoid the negative impact of quarantine for your attendance quota, please plan with an early arrival in advance.

E.g. if you have 20 working days you are only allowed to miss 4 days due to quarantine, regular sickness etc. If you are infected with Covid your exchange might be extended to fulfill the quota or be cancelled at all - depending on your preferences and the local circumstances.