Exchange Conditions of IMCC

Working Conditions
Languages
English
(Excellent)
Required
Danish
(Good)
Not Required
Languages Remarks

For psychiatry: Danish is required.
Other departments: English required.

Please notice, that Danish is the main language here in Denmark. All the doctors speak English, but the patients may not.

If a student's language skills are too poor, the Exchange will be cancelled.

Therefore, we reserve the rights to call incomings on Skype before the CA is sent. 

Clerkship Type
- Clinical Clerkship
A clinical clerkship is defined as the rotation of a student in a clinical department of a hospital or clinic, such as Dermatology and Pediatrics.
Required level of studies

Students applying for an exchange in Denmark must be clinical. This means the student must have finished their 3rd year. (2nd year if the education is 5 years in total). 

If the student does not fulfill these conditions, we reserve the right to cancel the clerkship and the student must leave the accomondation we have provided. 

Students must still be enrolled in university when arriving in Denmark.

Graduated students allowed
No

Even if accepted by the hosting country, students must be still enrolled in university by the time the Application Form is sent.
Clerkship Duration
4 weeks, 8 hours a day, 5 days per week
Dress code
Casual
What to Bring
- Stethoscope
Academic Quality

We follow the IFMSA Academic Quality requirements and as so expect students to attend at least 80 % of the exchange.

We expect all incoming students to bring a logbook. If the student's home country does not have a logbook, we will provide the danish version in digital form for the student to print before arrival.
NO certificates will be issued without the presentation of the filled out logbook.
We expect that the student has read these conditions carefully. We will deny the exchange if the applying student does not fulfill these conditions.

Nightshifts
No
Special Remarks

Hospital clothes (O.R. and white coat) are provided, but you must bring your own shoes to wear at the hospital. 

Long sleeves are not allowed. Neither is jewelry below the elbows nor nail polish. Please dress respectfully. Special hospital scarfs for hijabs are handed out at the hospital, and students are not allowed to wear their own at the hospital. 

Working days: Monday - Friday, 8AM to around 3/4 PM.

It is possible to arrange night shifts if wanted. 

We would like to emphasize that this is NOT a vacation. We expect students to work full hours at the hospital in order to receive their certificate. The department will expect attendence every day, and in case of e.g. sickness resulting in absence, the hospital must be informed.

Furthermore it is expected that students stay in the assigned department. Visits to other departments are only allowed if agreed upon with the assigned department.

Also, we expect students to respect the hospital and the patients in terms of e.g. strict confidentiality and handling personal data with professional care.

We cannot guarantee a spot in the 4 chosen departments, especially out of the summer season (July+August). Please be respectful towards our local officers who are doing their best to find a department and arrange an exchange stay.

Towns
Calendar

Click here to see the calendar

Cities Remarks

Please keep in mind, that almost all students apply for Copenhagen, and it is impossible for us to place everyone in Copenhagen.  

Furthermore, the LC Copenhagen includes hospitals in the whole capital region AND Køge + Roskilde Hospital. This means there might be a longer distance from the place from lodging to the hospital. Many students are placed in Hillerød Hospital, which is a great hospital, but the distance to central Copenhagen is 45 minutes. 

The expenses of transportation between lodging and the hospitals in ALL cities is to be payed by the student. The price of public transportation to the hospital might be as high as as 200 euro per month.

Calendar Remarks

Clerkship are 4 weeks and must always start on the Monday closest to the 1st of the month (please note that this can also mean the last days of the previous month), and ends on the Friday of the fourth week.

The department will expect you on the first day (Monday) at 8 o'clock - so make sure you arrive Sunday evening at the latest!


Exchange periods for season 22/23:

2022
--- April: Monday 04/04 - Friday 29/04
--- May: Monday 02/05 - Friday 27/05
--- July : Monday 04/07 – Friday 29/07
--- August: Monday 01/08 – Friday 26/08
--- September: Monday 05/09 - Friday 30/09
--- October: Monday 3/10 - Friday 28/10
--- November: Monday 31/10 - Friday 25/11

2023
--- February: Monday 30/01 - Friday 24/02
--- March: Monday 06/03 - Friday 31/03

 

Disciplines
Disciplines

Click here to see all Disciplines

Disciplines Remarks

We cannot guarantee your 1st choice of department so do prioritize 4 different departments, at least one medical and one surgical. Let us know in the comments of the AF if you prefer any medical/surgical department due to your medical school's curriculum.

If we cannot fulfill the first 4 priorities, we will contact you to ask for new priorities, so check your email.

Psychiatry: You must speak Danish.

Maxillo-facial surgery: Is in Denmark done by dentists.

We do not have neither General Medicine nor General Surgery - all medical departments are specialized.

General
Pocket money
None DKK
Boarding
- Hospital
Lodging
- Hospital
- Host family
- Student flat
- Dormitory
Social Program

A national social weekend will be arranged during 2 of the 3 weekends each month in the summer period (July and August).

We normally do weekend trips to Copenhagen, Odense, Aalborg and Aarhus where you can go to meet the other exchangees and visit all the different parts of Denmark.

We strongly recomment you to join these weekends, the price is around 500 DKK per weekend. 

Transportation and other variable costs are not included in the fee and will be at your own expense.

Rest of the year: No major social program. But all students have a contact person that will take good care of you, and all cities have welcome dinners for the students and typically arrange social events in the LC.

Student with disabilities
Yes
Couples
yes
Link to ExPlore Page
Special Remarks

Lodging:
Upon arrivel the student is obligated to pay a deposit of €100 (paid in 2x€50) which will be refunded at the end of the stay, if the lodging is in the same condition as it was at check-in/arrival. If you do NOT clean the apartment thoughroughly after your stay, the contact person will take 50 € from your deposit which will be used to pay for cleaning of the apartment.

Please note, that the student must have insurance covering e.g. damages to the place of lodging. See "Insurance" for further details

Check-in: 10-22 on the Sunday before the Exchange starts.
Check-out: 8-18 on Saturday of the 4th week.

The lodging is for the student ONLY. Friends and relatives are not allowed to stay in the apartment. 
It is not allowed to host parties sun-thur after 10pm and fri-sat after midnight. Please respect this.

PLEASE NOTE that students will have theirown room, but the apparment or dormitory hallway is often shared with other students of mixed gender. Upon special request in AF female/male-only lodging is possible.  

Boarding:
Depending on the LC you get either a meal ticket to use at the hospital cantine for lunch or 500DKK so you can bring lunch to the hospital.  
THIS ALSO MEANS YOU WILL HAVE TO TAKE CARE OF YOURSELF DURING THE EXCHANGE, COOK YOUR OWN MEALS (Breakfast and dinner), WASH YOUR OWN CLOTHES AND CLEAN THE APARTMENT.

(even if you are staying at the house of a Danish family, they are only expected to show you how to use their kitchen, NOT cook meals for you, and you still prepare your own breakfast and dinner)


Disabilities:

Contact NEO in case of a disability and we will discuss within the Exchange group and with the hospital, if it is possible to accept a student with disabilities.

Couples:
Students applying in couples (of 2 people) will be placed in the same city, but we do not guarantee same department or accommodation. Students who apply more that two together cannot be guaranteed the same city.

Application Form
Deadline
4Months
Unilateral fee
3300 DKK
Payment details for unilateral fee

Please contact NEO to ask for the payment details. The fee is to be payed with the CC via bank transfer or upon arrival to the LEO/NEO. The money cannot be refunded.

The application form must be showing the correct dates of the clerkship, otherwise the AF will be sent back

2022
--- April: Monday 04/04 - Friday 29/04
--- May: Monday 02/05 - Friday 27/05
--- July : Monday 04/07 – Friday 29/07
--- August: Monday 01/08 – Friday 26/08
--- September: Monday 05/09 - Friday 30/09
--- October: Monday 3/10 - Friday 28/10
--- November: Monday 31/10 - Friday 25/11

2023
--- February: Monday 30/01 - Friday 24/02
--- March: Monday 06/03 - Friday 31/03

Visa requirements
If you need a Visa, please visit https://www.nyidanmark.dk/en-GB/Applying/Short%20stay%20visa
Please apply for a tourist visa. 
We can provide Invitation letters and other documents if required

Remember that visa-process can be up till 2 months for some regions (especially Asia, South America and Africa)

Link to Ministry of Foreign Affairs’ website (or any other website that provides official information on visa)
Special Remarks
The sooner we have the AF the better are the chances of getting one of the prioritized departments
Card Of Documents
Standard documents
- Health Insurance
Format
- Card of Document
- Motivation Letter for Department 1(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Passport copy(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Proof of Enrollment(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Language certificate(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Motivation Letter for Department 2(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Motivation Letter for Department 3(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Motivation Letter for Department 4(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Student record (Subjects passed)(*) These documents are required to be sent with Application Form
Format
- Card of Document
- SCOPE Terms and Conditions(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Liability Insurance
Format
- Card of Document
- Curriculum Vitae(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Proof of Enrollment(*) These documents are required to be sent with Application Form
Format
- Card of Document
Special documents
- Recommendation Letter
Format
- Email
- Police clearance report
Format
- Email
Upon Arrival documents
- MRSA Test
Format
- Paper
The standard documents are the basic documents that the students are asking for and the special documents are less important, as only some Local Committees ask for them. So it's mandatory to upload the standard documents, but not the special ones. (Students do it when asked for by the LEO/NEO.)
The upon arrival documents are hard copies documents that the students are requested to take with them in the host country.”
Immunization requirements

As NMO we do not require any specific immunizations. 

Danish medical students are adviced to get the tetanus toxin and Hepatitis B vaccinations, and so are our exchance students, especially if doing an Exchange in a surgical department.


Insurance

As NMO we require Health Insurance. However, this insurance CANNOT be arranged in our country and should be arranged in your home country.

As NMO we require Liability Insurance, for the sake of the lodging, if something unexpected happens, that cannot be covered by the 100 euro deposit. Again, this insurance CANNOT be arranged in our country and should be arranged in your home country.

As NMO we do not ask for Travel Insurance, however we recommend it. Thus the exchange student is not required to be insured for Travels. The Travel Insurance should be arranged in your home country if wanted.

As NMO we do not ask for Malpractice Insurace, thus the exchange student is not required to acquire a Malpractice Insurance. 
The Malpractice Insurance should be arranged in your home country if wanted.


Deadline
12 Weeks

Special remarks

MRSA test: A negative MRSA test less than four weeks old must be shown upon arrival at the hospital the first day of the exchange. Otherwise the exchange might get cancelled.

Deadline for standard documents in Card of Documents: same as the AF. Health insurance is to be uploaded at the latest, when the student has received the CA.

- All documents must be in English.

- If you are applying for certain departments (e.g. pediatrics), you will need a police clearance report stating that you have never been charged with or procecuded of any criminal actions towards children. This must be emailed to the NEO when asked for. 
- Please write a short CV (Max length 2 pages) in pdf, mention your year of studies, volunteer work, research experience and work experiences and other relevant information. The CV is sent to the hospital when we apply for your spot in a department.
- You can find the SCOPE Terms and Conditions here: https://drive.google.com/open?id=0Bx1H9-8bIbC6YkhkYW93VGVPbXM

 


Card of Acceptance
Deadline
8 Weeks
Special remarks
Department, accomodation and contact person might change after the CA has been sent. Students will be notified about any such changes.
Card of Confirmation
Deadline
4 Weeks
Special remarks
If we have not recieved the CC 4 weeks before the beginning of the clerkship, we reserve the right to cancel the clerkship.
Cancellations
Deadline
3 Weeks
Special remarks

Cancellation after the CA is sent, will be considered as a used contract, unless otherwise agreed upon by NEOs, mostly depending on already made costs and arrangements.

 

Cancellations due to refused visa will NOT be automatically postponed.

PLEASE check visa requirements in advance and start early. The embassy can take quite a while!

Substitutions
Deadline
2 Weeks
Special remarks

We prefer substitutions. 

Department, city and period need to stay the same.

Additional Information
Update Date
07/12/2021 14:39
Validation Date
07/08/2020 00:00
Special remarks