Exchange Conditions Score of Japan (IFMSA-Japan)

Exchange Information
Type of exchanges
4-weeks
Type of students accepted
Medical students
Academic requirements for the students
- Incoming students are required to communicate well with staff and tutors.
- In Japan, punctuality is extremely important. In case of delay or absence, you need to inform the person in charge properly.
- If you violate or deny to follow the rules set by IFMSA-Japan or Local Committee, you may not be eligible to Obtain Certificate. 
- You are expected to show good manners and pay respect to tutors, exchange officers and staff. That includes before your arrival to Japan. We take manners and good relationships very seriously and it is a component for the tutors to decide if you will obtain certificate or not. 
- 80% attendance is necessary to be eligible to obtain Certificate.
- Filling the Evaluation form is compulsory to obtain Certificate.
Also, the actions will be taken into consideration when signing contracts with your NMO next season.
Languages
English
(Excellent)
Required
Japanese
(Excellent)
Not Required
Calendar
Cities/Months Jan Feb Mar Apr May Jun Jul Augt Sep Oct Nov Dec
Sapporo Medical University yes yes yes
Japan (IFMSA-Japan) - Yamanashi University, Yamanashi yes yes yes yes yes yes
Hokkaido University yes yes yes yes yes yes yes yes
Nihon University yes yes yes yes yes
Kyorin University yes yes yes yes yes yes
Japan(IFMSA-Japan) - Miyazaki University, Miyazaki yes
Chiba University yes yes yes yes yes yes yes yes yes
Fukushima Medical University yes yes
Japan (IFMSA-Japan) - Fukuoka University, Fukuoka yes yes yes yes yes yes yes yes yes
Japan (IFMSA-Japan) - University of Occupational & Environmental Health Medical, Fukuoka yes yes yes yes
Japan (IFMSA-Japan) - St.Marianna Medical University, Tokyo(Kanto area) yes
Japan (IFMSA-Japan) - Fukui University, Fukui yes
Japan (IFMSA-Japan) - Hamamatsu University School of Medicine, Hamamatsu yes yes yes yes yes yes yes yes yes
Tokyo Women's Medical University yes yes
University of Tsukuba yes yes yes yes yes yes yes
Japan(IFMSA-Japan) - Osaka City University, Osaka(Kansai area) yes yes yes yes yes yes yes yes
Japan (IFMSA-Japan) - Tottori University, Tottori yes yes yes yes yes yes yes yes yes yes yes yes
Japan(IFMSA-Japan) - Yamaguchi University, Yamaguchi yes yes yes yes
Japan (IFMSA-Japan) - Kitasato University, Kanagawa(Kanto area) yes yes
Japan (IFMSA-Japan) - Hyogo Medical University, Hyogo(Kansai area) yes yes
Japan (IFMSA-Japan) - Shimane University, Shimane yes yes yes
Dokkyo Medical University yes yes
Tokyo Medical University yes yes yes yes yes yes yes yes yes yes yes yes
Japan (IFMSA-Japan) - Kawasaki Medical University, Okayama(Kansai area) yes yes yes yes yes yes yes yes yes yes yes yes
Japan (IFMSA-Japan) - Kindai University, Osaka(Kansai area) yes yes yes yes yes yes yes yes yes yes
Asahikawa Medical University yes yes yes yes yes yes yes yes yes
Toho university yes yes yes yes yes yes yes yes yes yes yes yes
Japan (IFMSA-Japan) - Aichi Medical University, Aichi yes yes
Japan (IFMSA-Japan) - Shinshu University, Nagano yes yes
Japan (IFMSA-Japan) - Shiga medical university, Shiga yes yes yes yes yes yes yes yes yes yes yes yes
Japan (IFMSA-Japan) - Kurume University, Kurume yes yes yes yes yes yes yes
Japan (IFMSA-Japan) - Ehime University, Ehime yes yes yes
Calendar Remarks
Even if the projects are available, the LCs might not be able to accommodate you in that period. So please check both the availability of projects and the availability of LCs.
Number of incomings
40
Projects available
Cities
- Sapporo Medical University
- Japan (IFMSA-Japan) - Yamanashi University, Yamanashi
- Hokkaido University
- Nihon University
- Kyorin University
- Japan(IFMSA-Japan) - Miyazaki University, Miyazaki
- Chiba University
- Japan (IFMSA-Japan) - Nara Medical University, Nara(Kansai area)
- Fukushima Medical University
- Japan (IFMSA-Japan) - Fukuoka University, Fukuoka
- Japan (IFMSA-Japan) - University of Occupational & Environmental Health Medical, Fukuoka
- Japan (IFMSA-Japan) - St.Marianna Medical University, Tokyo(Kanto area)
- Japan (IFMSA-Japan) - Fukui University, Fukui
- Japan (IFMSA-Japan) - Hamamatsu University School of Medicine, Hamamatsu
- Tokyo Women's Medical University
- University of Tsukuba
- Japan(IFMSA-Japan) - Osaka City University, Osaka(Kansai area)
- Japan (IFMSA-Japan) - Tottori University, Tottori
- Japan(IFMSA-Japan) - Yamaguchi University, Yamaguchi
- Japan (IFMSA-Japan) - Kitasato University, Kanagawa(Kanto area)
- Japan (IFMSA-Japan) - Hyogo Medical University, Hyogo(Kansai area)
- Japan (IFMSA-Japan) - Shimane University, Shimane
- Dokkyo Medical University
- Tokyo Medical University
- Japan (IFMSA-Japan) - Kawasaki Medical University, Okayama(Kansai area)
- Japan (IFMSA-Japan) - Kindai University, Osaka(Kansai area)
- Asahikawa Medical University
- Toho university
- Japan (IFMSA-Japan) - Aichi Medical University, Aichi
- Japan (IFMSA-Japan) - Shinshu University, Nagano
- Japan (IFMSA-Japan) - Shiga medical university, Shiga
- Japan (IFMSA-Japan) - Kurume University, Kurume
- Japan (IFMSA-Japan) - Ehime University, Ehime
- Japan (IFMSA-Japan) - Kagoshima University, Kagoshima
- Japan (IFMSA-Japan) - Fujita Health University, Aichi
General Information
Hours per Day
7 Hours
Days per week
5 Days
Dress code
Casual,some projects need white coat. Ask your CP
What to Bring
White coat,ask CP
Unilateral fee
50000JPY
Unilateral fee (special remarks)
Every Unilateral incoming student is required to bring 50000 JPY in cash and pay directly to the Local Committee before the end of the exchange. If the Local Committee denies to accept the Unilateral fee ,please contact us via your NMO as soon as possible. After you pay your Unilateral fee, you will receive a receipt as a proof of payment. Please keep it with you even after you go back to your country.    
Lodging (housing)
- Student hostel
- Student apartment
- Host family
Boarding (meal)
- Student hostel
- Student flat
- Host family
Times per day
1
Pocket money
0JPY
Social Program
Depends on the LC. Most LCs provide city sightseeing for incoming students.
Special Remarks
You need to pay for your own transportation and any expenditure which is not mentioned on CA. The cost of living in Japan is considerably expensive, especially in Tokyo and Osaka. So please make sure to bring your own pocket money.
Application Form
Deadline
16 WEEKS
Special Remarks
*All applicants are NOT allowed to select MORE THAN ONE university in Kanto area(Zone 1)  or MORE THAN ONE university in Kansai area (Zone 2). You can select as many universities from Zone 3  as you want. However, you have to choose three different universities if possible.
Example:
Zone 1 Zone 1 Zone 1  ✖
Zone 1 Zone 1 Zone 2  ✖
Zone 1 Zone 2 Zone 2  ✖
Zone 1 Zone 2 Zone 3  ✔
Zone 1 Zone 3 Zone 3  ✔
Zone 3 Zone 3 Zone 3  ✔

*NO GIRLFRIEND,NO BOYFRIEND,NO FAMILY accompanying on clerkship!
*Unilateral fee:50000 yen upon arrival
*For the Internet access, you should ask your Contact Person about the condition.
*In case all of your three desired projects are not available, you will be asked to reselect your projects again. So please get back to us as soon as possible if you receive an email asking for reselection. 
*Application forms for July 2019 MUST be submitted by the end of December 2018.  
*Application forms for August 2019 MUST be submitted by the end of January 2019.  


If you violate these terms, your AF will be returned (especially July and August exchange.)

Here is the list of LCs in each ZONE:
Name of the LC, Prefecture  - Special remarks

Zone 1(Kanto area) : ZERO or ONE from this zone
1. Kyorin University, Tokyo
- Dean's reccomendation (addressed to Dean Kyorin University School of Medicine Takashi Watanabe)
It must guarantee that the student is enough to study in Kyorin University.
- Proof of antibodies; TB, rubella, measles, mumps, varicella, HBs at least 3 weeks before the startd date
- You will make your signature to follow tutors after you arrive the university.

2. St.Marianna Medical University, Tokyo 

(3. Tokyo Medical University, Tokyo - NOT AVAILABLE IN 2018/19)

(4. Tokyo Women's Medical University, Tokyo -NOT AVAILABLE IN 2018/19)
- Only female students who are 20 or older are accepted.

(5. Nihon University, Tokyo - NOT AVAILABLE IN 2018/19)

6. Kitasato University, Tokyo 

7. Dokkyo Medical University, Tochigi

8. Toho University, Tokyo
We need you to submit the following documents, in addition to the IFMSA application form:
1. (ECC Application Form)—You don’t have to submit this form because it can be substituted by IFMSA application form.
2. Medical School Dean Applicant Evaluation (Dean’s recommendation)
3. Required Supporting Documentation
4. Immunization Record
5. A (digital) copy of your chest X-ray taken within the last 6 months
6. An assessment of the chest X-ray by the physician-in-charge
All the formats of the above documents are on the following site:
http://www.toho-u.ac.jp/english/overseaapplicants/applicationdocument.html
We’ll be waiting for the above documents and your chest X-ray (2 to 6) to reach us.
You have to submit your AF AT LEAST 18 weeks before your start date.

9. Chiba University, Chiba
Below is the required document needed to be sent to Chiba University. Please ask for the format of the document after you receive your CA.
- Personal Information

10. University of Tsukuba, Ibaraki
- Due to the high cost of student dornmitory of University of Tsukuba, incoming students may be asked to pay 30,000 JPY extra fee to the university.

Zone 2(Kansai area) : ZERO or ONE from this zone
1. Shiga Medical University, Shiga
- Vaccination card and Chest X-ray 
2. Osaka City University, Osaka

3. Kinki University, Osaka 
- The university takes at least ONE month to consider your placement starting from the first week of each month. Therefore, if you choose Kinki University as your first or second choice, please send your AF AT LEAST 16 weeks before your exchange. 

(4. Nara Medical University, Nara - NOT AVAILABLE IN 2018/19)

5. Hyogo Medical University, Hyogo 

(6. Okayama University, Okayama - NOT AVAILABLE IN 2018/19)

7. Kawasaki Medical School, Okayama

Zone 3 : At least ONE from this zone
1. Asahikawa Medical University, Hokkaido 

2. Sapporo Medical University, Hokkaido
- Chest X-ray
- Vaccination card; TB, rubella, measles, mumps, varicella, HBs (antibodies) at least 8 weeks before the start date.

3. Hokkaido University, Hokkaido

4. Fukushima Medical University, Fukushima

5. Yamanashi University, Yamanashi
- Vaccination card; TB, rubella, measles, mumps, varicella, HBs, diphtheria, tetanus, pertussis

6. Hamamatsu Medical University, Shizuoka
- Chest X-ray within 6 months 

7. Aichi Medical University, Aichi

8. Shinshu University, Nagano

9. Fukui University, Fukui
- itinerary and proclamation (special form, please ask the LORE)

10. Ehime University, Ehime

- Health examination and Chest X-ray within 2 months (please ask your CP after you receive CA)
- Vaccination record

11. Kagawa University, Kagawa

12. Tottori University, Tottori 

13. Shimane University, Shimane

14. Yamaguchi University, Yamaguchi

15. Fukuoka University, Fukuoka

16. University of Occupational & Environmental Health Medical, Fukuoka

17. Kurume University, Fukuoka
- Chest X-ray within 6 months
- Vaccination card; rubella, measles, HBs

18. Miyazaki University, Miyazaki
Card Of Documents
Standard documents
- Photo (* Mandatory)
Format
- Card of Document
- Passport Copy (* Mandatory)
Format
- Card of Document
- Motivation Letter (* Mandatory)
Format
- Card of Document
- Vaccination Card (* Mandatory)
Format
- Card of Document
- Proof of Enrollment (* Mandatory)
Format
- Card of Document
- Curriculum Vitae (* Mandatory)
Format
- Card of Document
- Recommendation Letter (* Mandatory)
Format
- Card of Document
- Students' Record (Subjects passed) (* Mandatory)
Format
- Card of Document
- Language Certificate (* Mandatory)
Format
- Card of Document
- Rules Form (* Mandatory)
Format
- Card of Document
- Motivation Letter for Project 2 (* Mandatory)
Format
- Card of Document
- Motivation Letter for Project 3 (* Mandatory)
Format
- Card of Document
Special documents
Upon Arrival documents
- Health Insurance
Format
- Card of Document
The standard documents are the basic documents that the students are asking for and the special documents are less important, as only some Local Committees ask for them. So it's mandatory to upload the standard documents, but not the special ones. (Students do it when asked for by the LEO/NEO.)
The upon arrival documents are hard copies documents that the students are requested to take with them in the host country.”
Special remarks
Card of Acceptance
Deadline
8 weeks
Special remarks
Do not purchase a plane ticket before you receive your Card of Acceptance. We will not be responsible for any transportation fee prior to the arrival of Card of Acceptance.
Card of Confirmation
Deadline
4 Weeks
Special remarks
Visa
Visa
- Tourist Visa
NMO can provide additional documents if needed
Yes
NMO must be notified 8 weeks before exchange start if additional documents are needed
Special remarks
Please visit the following page to see if you need a visa to enter Japan:
http://www.mofa.go.jp/j_info/visit/visa/short/novisa.html
Note: For citizens of Brunei, Indonesia, and Thailand, you can stay up to 15 days without a visa. Therefore, you are required to apply for a visa in order to complete your exchange. 

Please inform us as soon as you receive your CA if you need special documents for visa processing.
For more information, please refer to the following link: 
http://www.mofa.go.jp/j_info/visit/visa/index.html
Insurance
Insurance
- Health Insurance
- Liability Insurance
- Travel Insurance

Special remarks
Health Documents
Documents
- Vaccination Card
- Tuberculosis Test

Special remarks
Below are LCs with necessary special health documents. Please inquire your LCs about these documents as soon as you receive your CA.
 
Hamamatsu University
TB test result、Chest X-ray photo、Hepatitis B test result

Tokyo Medical University
Immunization record which includes Measles,Rubella,Chicken pox,Mumps 

Tokyo Women Medical University
Immunization record, Certificate of Health 

Kitasato University
Immunization record

Toho University
Immunization Record,A (digital) copy of your chest X-ray taken within the last 6 months, An assessment of the chest X-ray by the physician-in-charge

Yamanashi University
Immunization record

Ehime University
Certificate of Health ,Immunization record which includes Measles,Rubella,Chicken pox,Mumps 

Fukuoka University
Certificate of Health ,Immunization record which includes Measles,Rubella,Chicken pox,Mumps 

Kurume University
Immunization record, Chest X-ray photo
Substitutions
Substitutions
- We prefer substitutions to cancellations
Deadline for substitutions (weeks)
Special remarks
Some LCs require substituitions to be the same gender as the accepted students.
Explore Link
Link to ExPlore Page
Special Remarks
If you need any help please contact us via your NORE
Validation Date
15/07/18
Date Last Update
05/12/18