Exchange Conditions Score of Catalonia - Spain (AECS)

Exchange Information
Type of exchanges
4-weeks
8-weeks
Type of students accepted
Medical students
Biomedical students
Non-medical students
Pre-medical students
Graduated medical students (less than 6 months prior to the exchange)
Academic requirements for the students
The specific academic requirements are noted in each project. Please, be sure that you have read all the project's descriptions before applying.

Students of all the health fields are accepted; but in case of non-medical students, it must be noted in the NOTES section of the Application Form. 
Languages
English
(Excellent)
Required
Spanish
(Good)
Not Required
Catalan
(Good)
Not Required
Calendar
Cities/Months Jan Feb Mar Apr May Jun Jul Augt Sep Oct Nov Dec
Catalonia (AECS) - University of Barcelona (UB) - Hospital Clinic, Barcelona yes yes yes yes yes yes yes yes yes yes yes
Catalonia (AECS) - Autonomous University of Barcelona (UAB) - Hospital Vall d'Hebron, Barcelona yes yes yes yes yes yes yes yes yes yes yes
Catalonia (AECS) - University Pompeu Fabra (UPF) - Campus Universitari Mar, Barcelona yes yes yes yes yes yes yes yes yes yes yes yes
Catalonia (AECS) - University Rovira i Virgili (URV), Tarragona yes
Catalonia (AECS) - University of Lleida (UdL), Lleida yes yes
Catalonia (AECS) - University of Barcelona (UB) - Sciences Faculty, Barcelona yes yes yes yes yes yes yes yes yes yes yes
Catalonia (AECS) - University of Barcelona (UB)- Hospital de Bellvitge, Barcelona yes yes yes yes yes yes yes yes yes yes yes
Catalonia (AECS) - University of Girona (UdG), Girona yes yes
Catalonia (AECS) - Autonomous University of Barcelona (UAB) - Medical Faculty, Barcelona yes yes yes yes yes yes yes yes yes yes yes
Catalonia (AECS) - Autonomous University of Barcelona (UAB) - Sciences Faculty, Barcelona yes yes yes yes yes yes yes yes yes yes yes
Catalonia (AECS) - Autonomous University of Barcelona (UAB) - Hospital Santa Creu i Sant Pau, Barcelona yes yes yes yes yes yes yes yes yes yes yes
Catalonia (AECS) - Autonomous University of Barcelona (UAB) - Hospital Can Ruti, Barcelona yes yes yes yes yes yes yes yes yes yes yes
Catalonia (AECS) - Autonomous University of Barcelona (UAB) - Hospital Parc Tauli, Barcelona yes yes yes yes yes yes yes yes yes yes yes yes
Catalonia (AECS) - Catalan International University (UIC), Barcelona yes yes yes yes yes yes yes yes yes yes yes yes
Calendar Remarks
  • Students must apply for calendar months (projects and accommodation will only provided from the 1st  to the 31st of the month).
  • Throught the year (except for July and August) students must apply for projects from 3 different universities within Barcelona (UPF, UAB, UB and UIC).
  • During the month of July, students must apply for projects from 3 different cities (being 4 options in total: a) Barcelona: UPF, UAB, UB and UIC, b) Girona: UdG, c) Tarragona: URV, d) Lleida: UdL)
Number of incomings
100
Projects available
Cities
- Catalonia (AECS) - University of Barcelona (UB) - Hospital Clinic, Barcelona
- Catalonia (AECS) - Autonomous University of Barcelona (UAB) - Hospital Vall d'Hebron, Barcelona
- Catalonia (AECS) - University Pompeu Fabra (UPF) - Campus Universitari Mar, Barcelona
- Catalonia (AECS) - University Rovira i Virgili (URV), Tarragona
- Catalonia (AECS) - University of Lleida (UdL), Lleida
- Catalonia (AECS) - University of Barcelona (UB) - Sciences Faculty, Barcelona
- Catalonia (AECS) - University of Barcelona (UB)- Hospital de Bellvitge, Barcelona
- Catalonia (AECS) - University of Girona (UdG), Girona
- Catalonia (AECS) - Autonomous University of Barcelona (UAB) - Medical Faculty, Barcelona
- Catalonia (AECS) - Autonomous University of Barcelona (UAB) - Sciences Faculty, Barcelona
- Catalonia (AECS) - Autonomous University of Barcelona (UAB) - Hospital Santa Creu i Sant Pau, Barcelona
- Catalonia (AECS) - Autonomous University of Barcelona (UAB) - Hospital Can Ruti, Barcelona
- Catalonia (AECS) - Autonomous University of Barcelona (UAB) - Hospital Parc Tauli, Barcelona
- Catalonia (AECS) - Catalan International University (UIC), Barcelona
General Information
Hours per Day
6 Hours
Days per week
5 Days
Dress code
Casual
What to Bring
- White coat
- Logbook
- Computer (You may need it in your project! Ask you LORE before coming!)
Unilateral fee
400EUR
Unilateral fee (special remarks)
Unilateral fee must be transfered to AECS Catalonia BEFORE sending the CA (Card of Acceptance), therefore, at least 8 weeks before the start of the exchange. Without the payment of the fee no CA will be sent.
Lodging (housing)
- Student hostel
- Host family
- Dormitory
Boarding (meal)
- Pocket Money
Times per day
1
Pocket money
65EUR
Social Program
Social program is emailed to the students via mail and Facebook group for every LC. Local officers will contact you. A<span data-sheets-value="{&quot;1&quot;:2,&quot;2&quot;:&quot;Activities include: welcome dinner, NFDP, visits to typically non-touristic sites, trips to the countryside, beach days, day visits to important cities, Educational Activities, etc.&quot;}" data-sheets-userformat="{&quot;2&quot;:15107,&quot;3&quot;:{&quot;1&quot;:0},&quot;4&quot;:[null,2,16579836],&quot;11&quot;:4,&quot;12&quot;:0,&quot;14&quot;:{&quot;1&quot;:2,&quot;2&quot;:6989903},&quot;15&quot;:&quot;Trebuchet MS&quot;,&quot;16&quot;:10}"><strong>ctivities included:</strong> welcome dinner, NFDP, visits to typically non-touristic sites, trips to the countryside, beach days, day visits to important cities, Educational Activities, etc.</span>
Special Remarks

> POCKET MONEY WORKS AS A DEPOSIT. It will be given to the students at the end of the month if they have met the following conditions (in case they are staying in a host family): https://drive.google.com/open?id=1z9ld4FSkrw4vfCxyh-9O0A9rskwZVI3_TO2jRayMoN4

We will give the PM the last week of the month. If the student leaves earlier we will give it after checking that the room/flat is clean and like the first day. We are very strict with this condition. We won't give the PM if the room is not clean enough.

> If you are staying in BARCELONA:
- You will be lodged in a shared room with SCOPE and SCORE students. If because of cultural, religious or any other reason, sharing a room is not an option for you, please send an email warning your LORE about that as well as stating said reasons

- A security deposit of €100 is required from each student at check in to cover any damages caused during the stay at the hostel. This deposit will be returned on departure date subject to no damages being reported/detected. The deposit is payable
via cash/debit/credit cards. Cards will be pre-authorised on check-in for the full amount.
Tourist tax in Barcelona are mandatory and will be charged to every student upon arrival (current fee €0.72 per person, per night)
Application Form
Deadline
16 WEEKS
Special Remarks
AF should be sent at least 4 months in advance.  We won't accept any AF later than 4 months in advance.

WE ARE NOT GOING TO ACCEPT ANY AF FOR JULY AND AUGUST AFTER THE MARCH MEETING.

WE ARE NOT GOING TO ACCEPT ANY AF FOR DECEMBER AND JANUARY AFTER AUGUST MEETING.

> PROJECTS
Please upload 3 different letters of motivation. We need them to place you in the most suitable project, so please take some time to write them, it's important.

> NON-MEDICAL STUDENTS
Students of all the health fields are accepted; but in case of non-medical students, it must be noted in the NOTES section of the Application Form.
Some of our tutors want people from non-medical fields (nursery, psychology, bioengineering, odontology...), just check the projects and write everything we need to know in the NOTES section!
Card Of Documents
Standard documents
- Photo (* Mandatory)
Format
- Card of Document
- Passport Copy (* Mandatory)
Format
- Card of Document
- Motivation Letter (* Mandatory)
Format
- Card of Document
- Vaccination Card (* Mandatory)
Format
- Card of Document
- Proof of Enrollment (* Mandatory)
Format
- Card of Document
- Curriculum Vitae (* Mandatory)
Format
- Card of Document
- Recommendation Letter (* Mandatory)
Format
- Card of Document
- Health Insurance (* Mandatory)
Format
- Card of Document
- Students' Record (Subjects passed) (* Mandatory)
Format
- Card of Document
- Language Certificate (* Mandatory)
Format
- Card of Document
- Rules Form (* Mandatory)
Format
- Card of Document
- Other 1 (* Mandatory)
Format
- Card of Document
- Motivation Letter for Project 2 (* Mandatory)
Format
- Card of Document
- Motivation Letter for Project 3 (* Mandatory)
Format
- Card of Document
Special documents
Upon Arrival documents
The standard documents are the basic documents that the students are asking for and the special documents are less important, as only some Local Committees ask for them. So it's mandatory to upload the standard documents, but not the special ones. (Students do it when asked for by the LEO/NEO.)
The upon arrival documents are hard copies documents that the students are requested to take with them in the host country.”
Special remarks
Card of Acceptance
Deadline
8 weeks
Special remarks
In case there's a project change, your LORE will contact you as soon as possible.
Card of Confirmation
Deadline
4 Weeks
Special remarks
We NEED the Card of Confirmation to be sent 4 weeks before the exchange. We need it to arrange your pick up by the Contact Person.
Visa
Visa
- Tourist Visa
- Student Visa
NMO can provide additional documents if needed
Yes
NMO must be notified 16 weeks before exchange start if additional documents are needed
Special remarks
All countries who need VISA should tell us as soon as possible. 

We also need to know the necessary documents and the phone, fax and address where we have to send them. Tell us if the student needs Invitation Letter or other additional documents the same day that the AF is sent, that way we will have more time to work on getting your student's visa. 

Here you have the link of our Ministry of Foreign Affairs, you need to go to "Citizen Services" and then to "Information for Foreigners". There, you can find more information about visa requirements (at the top of the page you can change the language to English). 
http://www.exteriores.gob.es/Portal/en/ServiciosAlCiudadano/InformacionParaExtranjeros/Paginas/Inicio.aspx
Insurance
Insurance
- Health Insurance
- Liability Insurance

Special remarks
We require Health Insurance and Liability Insurance:

    - Health Insurance must be sent with the AF. AECS cannot provide it. We won't accept any AF without this Insurance.

   -  Liability Insurance: our hospitals requires specific medical Liability Insurance. AECS cannot provide it! Though we could recommend you some companies, we have to state that we don't get any benefit from them. 

Health Insurance and Liability Insurance are mandatory. We won't accept any student without these two Insurances. It is up to students responsibility to acquire them. 

We do not bear any responsibility for students who have no insurance coverage.
Health Documents
Documents
- Vaccination Card

Special remarks
Substitutions
Substitutions
- Substitutions depend on the LC
Deadline for substitutions (weeks)
Special remarks
Substitutes must be for the same period, same project and same sex. If the time is over whenever the first student cancels the exchange...the contract will be considered as "used", since we have to arrange everything for the student at least a month and a half before his/her arrival.
Explore Link
Link to ExPlore Page
Special Remarks
Pocket Money works as a deposit for the lodging, therefore it will be given the last day of the month to compensate for part of the food expenses, only after checking that the resident's room has been left clean and in perfect conditions.

The following tasks are required in order to get the official IFMSA certificate:
  • Complete a minimum of 80% assistance. In case you would like to take a free day for justifiable reasons, your tutor approval is always required.
  • Complete the SCORE Academic Quality Logbook and present it to your LORE.
  • Complete the Evaluation Form on www.ifmsa.org database (available during the last week of the exchange).
Validation Date
13/07/19
Date Last Update
17/07/19