Exchange Conditions of IFMSA-Spain

Working Conditions
Languages
English
(Good)
Required
Spanish
(Native)
Not Required
Languages Remarks
Although we accept English, you need to take into account that all activities in the departments and communication with the patients will be held in Spanish. We highly encourage you to learn some basic Spanish to make the most of your exchange. In case you can't speak Spanish, we recommend choosing Departments with less patient interaction (Surgery, Anesthesia...)

Spanish is compulsory if you apply for: Family Medicine, Emergencies, Psychiatry.
Some departments in some cities might be available only if the student speaks Spanish.
Clerkship Type
- Clinical Clerkship
A clinical clerkship is defined as the rotation of a student in a clinical department of a hospital or clinic, such as Dermatology and Pediatrics.
Required level of studies
Only medical students that have passed at least 1 clinical year are accepted (Dentistry or other Health Sciences Studies’ students cannot take part in out Exchange Programme).

Graduated students may be sometimes accepted. Please, contact first the NEO by email, before sending the AF.
Graduated students allowed
No

Even if accepted by the hosting country, students must be still enrolled in university by the time the Application Form is sent.
Clerkship Duration
4 weeks, 6 hours a day, 5 days per week
Dress code
Casual
What to Bring
- White coat
- Stethoscope
Academic Quality
In order to get the certificate you will be asked to: attend 80% of the clerkship, fill in the logbook (provided by your university Officers) and fill in the Evaluation Form (online).
Nightshifts
No
Special Remarks
NIGHTSHIFTS: Available in some departments.

EXPULSION: In case the student doesn't respect the rules of the flat/coexistence/hospital/LEOs, we reserve the right of expelling them from the exchange. Being that the case, they should find their own accommodation and will not get a certificate.
Towns
Cities Remarks
Although we always try, we cannot guarantee to place you in your desired city.

Madrid's LCs, Valencia and Malaga are promptly filled, we recommend to include other options in your preferences.

Valladolid: During December or Easter, and due to holidays, you will be granted with accommodation only 3 weeks.
Calendar Remarks
We accept students ONLY IN NATURAL MONTHS (1st-31st). No other dates will be accepted in the AF.

Please check the following link to see our updated availability.

Make sure that you apply only for a city that is available or marked as "depends" for your desired month. Please note that this is only an approximation!
Disciplines
Disciplines

Click here to see all Disciplines

Disciplines Remarks
Spanish is compulsory if you apply for: Family MedicineEmergenciesPsychiatry.
Some departments in some cities might be available only if the student speaks Spanish.
General
Pocket money
Depends on LC EUR
Boarding
- Hospital
- Host family
- Student flat
- Pocket Money
- Dormitory
Lodging
- Host family
- Student flat
- Dormitory
Social Program
Information will be given by our LEOs, it will vary from one LC to another and the month you are coming for your exchange.

JULY AND AUGUST: National Social Plan and Regional Social Plan

You can check our Welcome Package here
Student with disabilities
Yes
Couples
yes
Link to ExPlore Page
Special Remarks
DISABILITIES: Please get in touch with us before applying

BEING PLACED WITH SOMEONE: If two people want to be together:
-They both have to write it down in the AF. If it is with someone from SCORE, please write it down too. 
-We usually respect your choices, but it’s not always possible.
-If you are a couple and want to sleep together (same room/bed) please write it down in additional remarks.
-Companies, pets, and any other kind of friends are TOTALLY FORBIDDEN and you could be expelled if you do so.
Application Form
Deadline
4Months
Unilateral fee
450 EUR
Payment details for unilateral fee
It must be paid in advanced directly to the LC once the CA is sent.

If cancellations, the LC reserves the right to reimburse or not the fee.


Visa requirements
If you need a Visa, please contact our embassy. Here is the link where you can get all the informaton: Spanish Ministry of Foreign Affairs and Cooperation

PLEASE APPLY FOR TOURIST VISA.
If you apply for any other kind of visa, we do not take any responsibility and we won't be able to solve any problem with the embassy.

We can provide ILs and other documents if required. Please, contact the NEO.

If you want a printed IL, you need to ask it before the March Meeting according to the deadlines settled by the NEO. It will not be possible to send it by regular mail.

Link to Ministry of Foreign Affairs’ website (or any other website that provides official information on visa)
Special Remarks
DEADLINE: The sooner you send the AF, the most likely it is to get the desired city. 

UNILATERAL FEE: 350-450€ depending on LC.

Email is the main communication channel so it must be an updated one.
Card Of Documents
Standard documents
- Passport copy(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Photo(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Proof of Enrollment(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Language certificate(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Pharmfree Document(*) These documents are required to be sent with Application Form
Format
- Card of Document
- SCOPE Terms and Conditions(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Police clearance report(*) These documents are required to be sent with Application Form
Format
- Card of Document
Special documents
- Motivation Letter for Department 1
Format
- Card of Document
- Curriculum Vitae
Format
- Card of Document
- Liability Insurance
Format
- Card of Document
- Motivation Letter for Department 2
Format
- Card of Document
- Motivation Letter for Department 3
Format
- Card of Document
- Motivation Letter for Department 4
Format
- Card of Document
- Recommendation Letter
Format
- Card of Document
Upon Arrival documents
- Health Insurance
Format
- Card of Document
The standard documents are the basic documents that the students are asking for and the special documents are less important, as only some Local Committees ask for them. So it's mandatory to upload the standard documents, but not the special ones. (Students do it when asked for by the LEO/NEO.)
The upon arrival documents are hard copies documents that the students are requested to take with them in the host country.”
Immunization requirements
No special immunization requirements needed.

Insurance
There are some LCs that require Liability Insurance:
  • Albacete: Personal
  • Cádiz: Personal
  • Córdoba: Malpractice
  • Granada: Personal:
  • Madrid-Complutense: Personal and Malpractice
  • Madrid-Rey Juan Carlos: Personal
  • Málaga: Personal and Malpractice
  • Murcia: Personal
  • Salamanca: They will get the one they need for the incoming by themselves.
  • Valencia: Personal 
  • Zaragoza: Malpractice
LEOs will ask you and help you to get a Liability Insurance once you have been accepted in these LCs. Other Local Committees may ask you as well depending on the Department you choose.

Health insurance: Compulsory for all the cities upon arrival!

Deadline
16 Weeks

Special remarks
ALL STANDARD DOCUMENTS REQUIRED MUST BE UPLOADED IN PDF FORMAT in the database. If not all the documents are in PDF and/or they are incorrectly filled, the AF will be sent back. No spots will be saved if sent back.

Spanish or English speaking countries DO NOT need to upload the Language Certificate.

Please note that although the Special Documents don't have to be sent with the AF, they should be ready by the time the AFs are assigned (4 months before the exchange starts).


SPECIAL DOCUMENTS PER CITY:

Some cities may ask you for extra documents: Motivation Letters, Recommendation Letter or Curriculum Vitae. If the student fails sending these documents, the exchange will be immediately cancelled.

Santiago de Compostela: Xunta de Galicia Official Document signed and stamped, stating that the student has finished at least 50% of the studies. It will be provided by the LEOs.

Murcia: 30€ will be asked as a refund for the accommodation, as well as non refundable 15€ for the air conditioner if needed. 

Valencia: Hard Copy Passport Photo Upon Arrival.


SEXUAL CONVICTION RECORD: Some spanish institutions, in order to give access to a profession involving children (such as in a hospital), require a negative certificate from the National Registry of Sex Offenders (Sexual Conviction Record), stating that you haven't been sentenced for any crime against sexual freedom (abuse or assault), any sexual harassment, any exhibitionism or sexual provocation, any human trade crime or any issue regarding prostitution, sexual exploitation or corruption of children.

We can only accept the certificate if written in either ENGLISH or SPANISH.
 
If a Sexual Conviction Record doesn't exist in your country and/or you don't have a National Registry of Sex Offenders, you have to upload a Police Clearance Report as alternative document in your Card of Documents, then you will have to obtain the Sexual Conviction Record once you come to Spain. In order to do so, you will have to go the Delegation of Justice of your hosting city with the hard copy of your Passport (ID is also fine if you are a citizen of the Schengen Area) and the Police Clearance Report, then you will receive the official document from the Ministry in some days. We recommend you to ask your hosting LEO for any help in relation to the procedure for obtaining the Record and for finding the office of the Delegation of Justice.

Card of Acceptance
Deadline
8 Weeks
Special remarks
No student will have boarding and lodging out of the dates specified in the CA.

No city changes will be made.
Card of Confirmation
Deadline
4 Weeks
Special remarks
Needed 4 weeks in advance, otherwise your exchange can be cancelled.
Cancellations
Deadline
4 Weeks
Special remarks
As soon as possible. We prefer substitutions.
Substitutions
Deadline
4 Weeks
Special remarks
As soon as possible. Good communication is a MUST for ANY substitution. They MUST be for the same period.
Additional Information
Update Date
07/31/2018 19:38
Validation Date
07/12/2018 00:00
Special remarks
Postponements will not be accepted, unless extraordinary situations.