Exchange Conditions of AMSA-Austria

Working Conditions
Languages
German
(Native)
Not Required
English
(Excellent)
Required
Languages Remarks
German is required in the following departments:

Vienna: Intensive Care Unit, Paediatrics, Psychiatry, Neurology, Transplant Surgery, Opthalmology
Graz: Neurology and Psychiatry
Innsbruck: Internal Medicine, Neurology, Paediatrics, Psychiatry, Ophtalmology, 
Salzburg: Orthopedics and traumatology, Anesthesia

In these departments the motivation letter has to be written in German.

Please note that the GYN-OB  departement in Vienna only allows European Students.
Clerkship Type
- Preclinical Clerkship
A preclinical clerkship is defined as the rotation of a student in a preclinical department at a Medical Faculty/School or Hospital, such as Biology and Chemistry
Required level of studies
Preclinical internships are only possible at the Anatomy department!!! No other departments available for preclinical students. Limited spots for preclinical students
Graduated students allowed
No

Even if accepted by the hosting country, students must be still enrolled in university by the time the Application Form is sent.
Clerkship Duration
4 weeks, 8 hours a day, 5 days per week
Dress code
Casual
What to Bring
- Stethoscope
Academic Quality
  • 80% attendance is required
  • IFMSA Evaluation form MUST be filled in in the database for receiving the SCOPE Certificate
  • IFMSA handbook MUST be filled out and shown to the Local Officer for receiving the SCOPE Certificate

You might be invited to take part in extra lectures, depending on the department/doctor. Additionally to a full involvement in everyday clinical life during the clerkship and training of not only theoretical but practical skills, we are offering our newly implemented Educational Program with workshops (for example ultrasound, tour of anatomy lab) to ensure the best Academic Quality outcome possible in our Exchange Program.
Nightshifts
yes
Special Remarks

All our clerkships start on the 1st monday of the month. We cannot accept students who want to stay from the middle of one month to the middle of the next month! Attendance on the morning of the first day of clerkship is mandatory!!!! - otherwise exchange will be cancelled and student will have to leave accomodation!


Night shifts and weekend shifts are usually possible. Please ask the dodtor/tutor in your first days.

White coat or other hospital clothes will be provided at the hospital. You will receive scrubs if you are in the OR. At the departement the dresscode is usually casual clothes with a white. You do not need special shoes but they need to be clean.

Sadly we cannot host graduated students in our hospitals.

Towns
Calendar

Click here to see the calendar

Cities Remarks
The student has to put three different city choices or the AF will be sent back. (Even in months when not 3 cities available, as availabilties might (unlikely) change)

Please note that we can only host students in cities in the months stated above. 

Pre-clinical internships are only possible in the Anatomy Department.
Calendar Remarks

All our clerkships start on the 1st monday of the month. We cannot accept students who want to stay from the middle of one month to the middle of the next month! Attendance on the morning of the first day of clerkship is mandatory!!!! - otherwise exchange will be cancelled and student will have to leave accomodation!

Dates for the term 2018/19:

November: 05.11.2018 - 30.11.2018
December: 03.12.2018 - 28.12.2018
January: 07.01.2019 - 01.02.2019
February: 04.02.2019 - 01.03.2019
March: 04.03.2019 - 29.03.2019

Dates for the term 2019/20:
June: 03.06.2018 - 28.06.2019
July: 01.07.2019 - 26.07.2019
August: 05.08.2019 - 30.08.2019
September: 02.09.2019 - 27.09.2019
December: 02.12.2019 - 27.12.2019
January: 06.01.2020 - 31.01.2020
February: 03.02.2020 - 28.02.2020

Students can only start on the dates given above. AFs with another starting date will be sent back.

Disciplines
Disciplines

Click here to see all Disciplines

Disciplines Remarks
Failing to comcomply with the rules of IFMSA/AMSA Austria/NEO/LEO and or hospital/doctors/hosts at any terms might get you suspended from your exchange. You will need to sign a waiver of liability and bring it to your first meeting with the Local Officer.

You have to choose 4 different departments in your AF.

Additionally, you cannot choose 4 Internal Medicine departments, nor 4 Surgery departments. So if you apply, you can only put a maximum of 3 Internal Medicine or Surgery departments IN ADDITION TO a department from another field.

e.g.:
1.) Internal Medicine - Cardionlogy
2.) Internal Medicine - Pulmonology
3.) Internal Medicine - Gastroenterology
4.) Dermatology (NOT INTERNAL MEDICINE)

If you don't apply for 4 different departments or more than 3 Internal Medicine/Surgery departments your AF will be sent back
General
Pocket money
0 EUR
Boarding
- Hospital
Lodging
- Student hostel
- Student flat
- Dormitory
Social Program
Do not expect a full-time Social Program. AMSA will organize some events (Welcome Dinner, NFDP) but Incomings are also expected to be indipendent on their own.

During summer months (July, August & September) there will be extended Social Program including sightseeing, outdoor activities and parties.
During July and August a National Social porgram (in Austria), a National weekend (in one of our cities) or an International Social Program (with neighbouring countries) might be organized.

Student with disabilities
Yes
Couples
yes
Link to ExPlore Page
Special Remarks
Ad Boarding: You will get money from the Local Officer to buy food at the hospital cafeteria.


You may be sharing a room with a student of the same gender. This happens esspecially during the summer months. We cannot guarantee that there is a WIFI connection available at the lodging places.
Application Form
Deadline
4Months
Unilateral fee
400 EUR
Payment details for unilateral fee
The fee for unilateral contracts has to be paid via bank transfer before the exchange. Further information will be give to those students via email.
Visa requirements
If you need a Visa, please contact our embassy and apply for a TOURIST VISA.
We can provide Invitation letters and other documents if required, please tell us AS SOON AS POSSIBLE but at least 8 weeks in advance.

The link to the Visa Section of our Ministry of Foreign Affairs is: http://www.bmeia.gv.at/en/travel-stay/entry-and-residence-in-austria/entry-and-visa/
Link to Ministry of Foreign Affairs’ website (or any other website that provides official information on visa)
Special Remarks
DEADLINE for e-AF and documents:
March Meeting (Beginning of March) for July, August and September exchanges. Application Forms (inclunding documents) that are incomplete by the end of the March Meeting cannot be accepted. AFs will be sent back and student cannot come on exchange in the summer months!!
Card Of Documents
Standard documents
- Health Insurance
Format
- Card of Document
- Motivation Letter for Department 1
Format
- Card of Document
- Passport copy(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Proof of Enrollment(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Curriculum Vitae(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Motivation Letter for Department 2
Format
- Card of Document
- Vaccination Card
Format
- Card of Document
- SCOPE Terms and Conditions(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Photo(*) These documents are required to be sent with Application Form
Format
- Card of Document
- HepB Antibodies count(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Immunisation Record
Format
- Card of Document
- Student record (Subjects passed)(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Other(*) These documents are required to be sent with Application Form
Format
- Card of Document
Special documents
- Immunisation Form
Format
- Card of Document
Upon Arrival documents
- Health Insurance
Format
- Paper
The standard documents are the basic documents that the students are asking for and the special documents are less important, as only some Local Committees ask for them. So it's mandatory to upload the standard documents, but not the special ones. (Students do it when asked for by the LEO/NEO.)
The upon arrival documents are hard copies documents that the students are requested to take with them in the host country.”
Immunization requirements
Proof of vaccination or titer count needed for:
Hepatitis B
DTPP (Diphterie, (Tetanus,) Polio, Pertussi)
MMR (Measles, Mumps, rubella)
Varicella


Students from some countries need a chest X-ray for TBC (not older than 2 months before start of internship), more information about that will be sent to students concerned by that after CA.

Insurance
As NMO we require proof (in English or German) of a valid Health and Liability insurance that states what the insurance covers (minimum medical coverage 30 000 €). The insurances should be purchased in your country, valid for Austria. 

We don't require Malpractice insurance or Liability Insurance. Travel Insurance is not required, but highly recommended to purchase in your home country.

Deadline
12 Weeks

Special remarks
Other: Personal Data Agreement 
(Please ask your LEO/NEO, it can be found in the NEO Folder)


Please try and check the stated email addresses regularly so you can receive all the additional info from the LEOs.

Special requirements for LC Graz, Innsbruck and Vienna:

LC Graz
Students coming to the LC Graz need to meet special Immunisation Requirements give proof that they don't suffer from tuberculosis. Every student must upload the "Immunisation Requirement_Medical University of Graz" document, stamped and signed by a general practitioner, to prove that they are immunised against the following diseases: 

Measles / Mumps / Rubella (MMR)
Varicella (VZV)
Hepatitis B

The immunisation must be verified by either vaccination or a positive antibody status, as stated in the document.

A HEPATITIS B ANTIBODIES COUNT is MANDATORY
 
Students coming from any region endemic for tuberculosis (please ask your general practitioner to verify whether your region is endemic for tuberculosis or not) are required to have proof from a doctor that they don't suffer from tuberculosis (please present your doctor with an X-ray not older than 2 months)
 
In any case, students coming from the countries listed below* need to have proof from a doctor that they don't suffer from tuberculosis: 
 
*Afghanistan, Armenia, Azerbaijan, Bangladesh, Belarus, Bulgaria, China, Congo, Estonia, Ethiopia, Georgia, India, Indonesia, Kazakhstan, Latvia, Lithuania, Moldavia, Myanmar, Nigeria, Pakistan, Philippines, Russia, South Africa, Tajikistan, Ukraine, Uzbekistan, Vietnam
 
Please read through the "Immunisation Requirement_Medical University of Graz" document and have it filled out by your general practitioner. You have to send or upload this document until 4 weeks prior to your exchange!!

You can find the "Immunization Requirement_Medical University of Graz" document at the following links: ENGLISH VERSION, GERMAN VERSION.

LC Innsbruck
Students coming to the LC Innsbruck need to meet special Immunisation Requirements and must upload the "Formblatt zum Infektionsschutznachweis 1.0" document, stamped and signed by a general practitioner, to prove that they are immunised against the following diseases: 

Measles / Mumps / Rubella (MMR)
Varicella (VZV)
(Flu)

The immunisation must be verified by either two vaccinations or a positive antibody status, as stated in the document.

A HEPATITIS B ANTIBODIES COUNT is MANDATORY
In some departments where students will have contact with patients with immunosuppression a flu vaccination is mandatory during flu season.
 
Please read through the translation of "Formblatt zum Infektionsschutznachweis 1.0" document and have THE GERMAN VERSION filled out by your general practitioner. You have to send or upload this document until 4 weeks prior to your exchange!!

You can find the "Formblatt zum Infektionsschutznachweis 1.0" document at the following links:
Formblatt zum Infektionsschutznachweis 1.0 (needs to be filled)
Translation (only as a HELP to fill the document!!! Please be aware that ONLY the German version has to be filled and sent to us)


LC Vienna:

You need to fill this form by a general practitioner and send to the hosting NMO not later than 4 weeks before the exchange, ideally already before.
You need to fill the german form!!
Translation can be found here.

Card of Acceptance
Deadline
8 Weeks
Special remarks
Periods stated on CAs are definite periods! Lodging is only covered from one day before to one day after the exchange. Note that once the CA is received changes to the period are impossible! Details will be provided with an info-mail for incomings 4 weeks prior to the start of the clerkship. The departement stated on the CA might change.
Card of Confirmation
Deadline
4 Weeks
Special remarks

Please send the card of confirmation 4 weeks prior to the start of your clerkship. If we do not receive your CC 4 weeks before your starting date, your exchange will be cancelled.

Cancellations
Deadline
4 Weeks
Special remarks
Refunds cannot be given in case of cancellation by the student.
Substitutions
Deadline
4 Weeks
Special remarks
Substitute Students are possible but they must have the same gender, come for the same period and willing to do their clerkship at the department that was selected by the student who is being substited for.

Please send the complete documents for substitute student to NEO Incoming AS SOON AS POSSIBLE!
Additional Information
Update Date
01/13/2019 10:23
Validation Date
07/13/2018 00:00
Special remarks
Your exchange is not a holiday!!
We expect our exchange students to actively participate in their internship and work their hardest in the hospitals. You are taking up places, that Autrian students want (because they need them!) so please be respectful of that and show your best side at the hospital!

The dean of our university will not sign any papers or contracts for you! If incomings need signatures for their home university, they can get them from the Local Exchange Team or maybe from doctors or the secretary of the department they work in. The dean or the head of the department will never interact with you and therefore not sign any contracts with you!! If you need that for university, please consider the other options and make sure before applying, that a signature of an IFMSA representative is sufficient.