Exchange Conditions of AECS

Working Conditions
Languages
English
(Excellent)
Required
Spanish
(Good)
Not Required
Catalan
(Good)
Not Required
Languages Remarks
Most patients only speak Spanish, however doctors do speak English. In case you want to go in Hospital del Mar or Hospital de la Santa Creu i Sant Pau, you must speak Spanish.
Clerkship Type
- Clinical Clerkship
A clinical clerkship is defined as the rotation of a student in a clinical department of a hospital or clinic, such as Dermatology and Pediatrics.
Required level of studies
Students from the first year of their clinical studies can apply. Only last years students can apply for Hospital Sant Pau i Santa Creu and Hospital del Mar.
Graduated students allowed
No

Even if accepted by the hosting country, students must be still enrolled in university by the time the Application Form is sent.
Clerkship Duration
4 weeks, 6 hours a day, 5 days per week
Dress code
Casual
What to Bring
- White coat
- Stethoscope
Academic Quality
AECS will be requiring Academic Quality logbook to ALL incomings students and need to be fully filled to obtain exchange certificate.

80% assistance is compulsory to get the certificate.
Nightshifts
No
Special Remarks
The hours per day may change depending on the local comittee and the department at the hospital (usually 6 hours a day).
Towns
Cities Remarks
Be aware that the desired city is only a list of preferences and that we CAN NOT guarantee that you will be placed in one of those desired cities. The same with departments.

In July and August, you will only be able to choose one LC from Barcelona universities, the rest of the options must be filled with different cities. On this months Barcelona is considered a single LC.

Students who apply for universities in Barcelona may be placed in their associated teaching hospitals. 

Please ask if you´d like to be placed together with another person. Remember this may be impossible sometimes.

Hospital Sant Pau i Santa Creu and Hospital del Mar only accepts students from their last year and graduated students.
Calendar Remarks
Please apply for CALENDAR MONTHS only (from 1st to the 31st of the month).

If you apply for January, remember the exchange will start the 7th January (also the accommodation). 

WE CANNOT PROVIDE LODGING OUTSIDE THE EXCHANGE PERIOD.
Any changes to the number of units per month stated in the contract should be first asked the NEO.
Disciplines
Disciplines

Click here to see all Disciplines

Disciplines Remarks
Be aware that the desired department is only a list of preferences and that we CAN NOT guarantee that you will be in one of these departments
General
Pocket money
70 EUR
Boarding
- Pocket Money
Lodging
- Student hostel
- Student flat
Social Program
Social program is emailed to the students via mail and Facebook group for every LC. Local officers will contact you.

Activities include: visits to typically non-touristic sites, trips to the countryside, day visits to important cities.
Student with disabilities
Yes
Couples
yes
Link to ExPlore Page
Special Remarks
POCKET MONEY WORKS AS A DEPOSIT. It will be given to the students at the end of the month if they have meet the follow conditions:
https://drive.google.com/file/d/0B4nzutK30qeveTlvWWRqZDhUWFU/view?usp=sharing

We will give the PM the last day of the month (30th or 31st) at 12:00am. If the student leaves earlier we will do a transfer once we check the room/flat is clean and like the same day. We are very strict with this condition. We won't give the PM if the room is not clean enough.
Application Form
Deadline
4Months
Unilateral fee
400 EUR
Payment details for unilateral fee
Must be done before receiving the CA.
Visa requirements
All countries who need VISA should tell us as soon as possible.
We also need to know the necessary documents and the phone, fax and address where we have to send them. Tell us if the student needs Invitation Letter or other additional documents 3 MONTHS IN ADVANCE, since embassies are SLOW..

Here you have the link of our Ministry of Foreign Affairs, you need to go to " Citizen Services" and then to " Information for Foreigners". you can find there more information about visa requirements. (at the top of the page you can change the language to english)
http://www.exteriores.gob.es/Portal/en/ServiciosAlCiudadano/InformacionParaExtranjeros/Paginas/Inicio.aspx
Link to Ministry of Foreign Affairs’ website (or any other website that provides official information on visa)
Special Remarks
AF should be sent at least 4 months in advance.  We won't accept any AF with less than 4 months in advance.

WE ARE NOT GOING TO ACCEPT ANY AF FOR JULY AND AUGUST AFTER THE MARCH MEETING.

WE ARE NOT GOING TO ACCEPT ANY AF FOR DECEMBER AND JANUARY AFTER AUGUST MEETING.

Unilateral Contracts: Unilateral fee must be transferred to AECS Catalonia BEFORE sending the CA (card of Acceptance), therefore, at least 8 weeks before the start of the exchange. Without the payment of the fee, no CA will be sent.

Disciplines
Please upload 4 different letters of motivation. We need them to place you in the most suitable department, so please take some time to write them, it's important.
The student should have studied the subject that she/he is asking for, to help us ensure his/her acceptance at the hospital
Card Of Documents
Standard documents
- Health Insurance(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Motivation Letter for Department 1(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Passport copy(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Photo(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Proof of Enrollment(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Curriculum Vitae(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Motivation Letter for Department 2(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Motivation Letter for Department 3(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Motivation Letter for Department 4(*) These documents are required to be sent with Application Form
Format
- Card of Document
- SCOPE Terms and Conditions(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Tuberculosis test(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Vaccination Card(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Liability Insurance
Format
- Card of Document
- Recommendation Letter(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Student record (Subjects passed)(*) These documents are required to be sent with Application Form
Format
- Card of Document
- Language certificate(*) These documents are required to be sent with Application Form
Format
- Card of Document
Special documents
None
Upon Arrival documents
- Health Insurance(*) These documents are required to be sent with Application Form
Format
- Paper
The standard documents are the basic documents that the students are asking for and the special documents are less important, as only some Local Committees ask for them. So it's mandatory to upload the standard documents, but not the special ones. (Students do it when asked for by the LEO/NEO.)
The upon arrival documents are hard copies documents that the students are requested to take with them in the host country.”
Immunization requirements
Students must upload the vaccination record, also show a negative tuberculosis Mantoux test or Quantiferon

Insurance
We require Health Insurance and Liability Insurance:

    - Health Insurance must be sent with the AF. AECS cannot provide it. We won't accept any AF without this Insurance.

   -  Liability Insurance: our hospitals requires specific medical Liability Insurance. AECS cannot provide it! Though we could recommend you some companies, we have to state that we don't get any benefit from them. 

Health Insurance and Liability Insurance are mandatory. We won't accept any student without these two Insurances. It is up to students responsibility to acquire them. 

We do not bear any responsibility for students who have no insurance coverage.

A proof of Hepatitis B, Tuberculosis, Tetanus and Rubella vaccination is needed in all the cities, as well as the insurance certificate.

A hard copy of the health and liability insurance and vaccination proof will be asked upon arrival.

Deadline
16 Weeks

Special remarks
Your Card of Documents has to be complete when sending the Application Form (except Liability Insurance, this one will be required before sending the CA). Applications without the required documents will NOT be considered.

Please upload 4 different letters of motivation. We need them to place you in the most suitable department, so please take some time to write them, it's important.

We only accept Graduated Students in Hospital Sant Pau i de la Santa Creu, as this hospital only accepts students from their last year (6th year) and graduated students. In the other hospitals we only accept ungraduated students.

Some LCs would also inquire for a criminal/penal record. Our LEOs would ask you. 


SCOPE TERMS AND CONDITIONS LINK:
https://drive.google.com/open?id=0B4nzutK30qevVGpYOEpSOTJOUEE





Card of Acceptance
Deadline
8 Weeks
Special remarks
Card of Confirmation
Deadline
4 Weeks
Special remarks
Cancellations
Deadline
4 Weeks
Special remarks
Substitutions
Deadline
6 Weeks
Special remarks
Substitutes must be for the same period, same department and same sex. If the time is over whenever the first student cancels the clerkship...the contract will be considered as "used", since we have to arrange everything for the student at least a month and a half before his/her arrival.
Additional Information
Update Date
07/28/2018 07:36
Validation Date
12/31/2015 00:00
Special remarks
Behavior and Rules Due to prior experiences, we kindly ask you to respect our conditions. Even as an exchange student you are expected to attend all required classes and to work in the hospital like everyone else (standard: 6 hours). Non-compliance is considered rude and impudent, and we reserve the right to send students home if we receive complaints from the hospital and the doctors in charge, or your accommodation and contact person. Incomings must not host friends or family members in their apartments.