Exchange Conditions of IFMSA-Quebec

Working Conditions
Languages
French
(Excellent)
Required
English
(Excellent)
Required
Languages Remarks
***Please take note that FRENCH LANGUAGE (fluent) is MANDATORY for Université de Montréal, Université de Sherbrooke and Université Laval. Every student applying from a non-french speaking faculty will need to give a proof of language AND will need to do a short skype meeting with a local officer. Incomings to French universities are not required to speak English.

McGill University is the only English University in Québec, therefore English placements are available but they are very limited. Priority goes to NMOs that cannot find French-speaking students. Hence, only certain countries have access to English units every year. Students from other countries should not include McGill University in their choices since they will not be placed there. Please refer to your National Exchange Officer to know if you can apply to this University.
Clerkship Type
- Clinical Clerkship
A clinical clerkship is defined as the rotation of a student in a clinical department of a hospital or clinic, such as Dermatology and Pediatrics.
Required level of studies
McGill University - last year of medical studies
Other LCs - second to last or last year of medical studies
Graduated students allowed
No

Even if accepted by the hosting country, students must be still enrolled in university by the time the Application Form is sent.
Clerkship Duration
4 weeks, 8 hours a day, 5 days per week
Dress code
Formal
What to Bring
- White coat
- Stethoscope
Academic Quality
Academic Quality status: Active
All students are invited to bring their own logbook or the one provided by their NMO.
Nightshifts
yes
Special Remarks
You will be treated like a local medical student, and as such you are expected to see patients and perform certain medical procedures on your own (albeit under some supervision). We offer an unforgettable, high quality academic experience.
Towns
Calendar

Click here to see the calendar

Cities Remarks
Université de Montréal (in Montreal city and Trois-Rivière city)
McGill University (in Montreal city)
Université de Sherbrooke (in Sherbrooke city)
Université de Laval (in Quebec city)

1. Level of studies required

For Université de Montréal, Université de Sherbrooke, Université Laval : Students must be in second-last or last year of clinical studies.

Students doing their internship at Université de Montréal must of have done at least 12 weeks of clinical stages prior to their exchange (observation, symptomatology and immersion internships do not count)

For McGill University : Students must have started their last year of medical studies by the exchange start date.

Take note that graduated students will NOT be accepted at any LC.

2. Details per LC

Please consult this link for more details about Université de Montreal: https://md.umontreal.ca/wp-content/uploads/sites/47/2017/08/Stages_de_medecine_en_externat_etudiants_hors_quebec.pdf

Please consult this link for more details about Université de Sherbrooke: https://www.usherbrooke.ca/doctorat-medecine/demandes-de-stages-cliniques/etudiants-internationaux/

Please consult this link for most details about McGill: https://www.afmcstudentportal.ca/institution/uMcGill#/
Calendar Remarks
UNIVERSITE DE MONTRÉAL (Montreal city)

Periods are specific, please check with your National Exchange Officer to know which period is available for you:

19 novembre au 16 décembre 2018 
7 janvier au 17 février 2019
25 février au 19 mai 2019
27 mai au 7 juillet 2019
22 juillet au 18 août 2019

/!/ No stages are available from December 17th 2018 to January 6th 2019, and from July 8 to 21st, 2019
*Dates are approximate, but unlikely to change significantly, if at all. Any AF without matching dates will be returned for correction.
Please refer to annex 4 for the calendar and start dates: https://md.umontreal.ca/wp-content/uploads/sites/47/2018/06/Stages_de_medecine_en_externat_etudiants_hors_quebec.pdf


UNIVERSITÉ DE SHERBROOKE (Sherbrooke city)

Dates are flexible but must correspond to the months available in the calendar. Please refer to the calendar.

UNIVERSITÉ LAVAL (Quebec City)

Periods are specific and only 3 weeks in length, please check with your National Exchange Officer to know which period is available for you. Exchanges are typically between May and August. 

MCGILL UNIVERSITY (Montreal city)

Please consult the schedule at the link below: http://www.mcgill.ca/ugme-electives/visiting-students/rotation-block-calendars

- Note: Due to summer vacation period resulting in staff shortages, you may not be successful in obtaining your elective placements in "Core" disciplines during the months of July and August. Period 7 (December 17th 2018 to January 14th 2019) is also usually unavailable due to Holidays.
Disciplines
Disciplines

Click here to see all Disciplines

Disciplines Remarks
Université de Montréal:

Here is the link to all the disciplines available at this LC: https://md.umontreal.ca/wp-content/uploads/sites/47/2017/08/repertoire_stages_option_externat.pdf

Université de Sherbrooke :

All except Pediatrics, Dermatology and Obstetrics/Gynecology. IMPORTANT: Your faculty must be part of the WHO.

Université Laval :
  • Cardiology
  • Pneumology
  • Microbiology
  • Gastroenterology
  • Radio-oncology
  • Pathology
  • Thoracic surgery
  • Vascular surgery
  • Heart surgery
  • General surgery
  • Urology
McGill University:

Please refer to the following link : https://www.afmcstudentportal.ca/Elective#/?search=mcgill 

Take note that some internships at McGill are only offered in French whereas most of them are offered in English.
General
Pocket money
200 CAD
Boarding
- Student flat
Lodging
- Student flat
Social Program
Québec offers an unforgettable experience for incoming students. Located in French Canada, La Belle Province provides students with a unique environment where French and English cultures coexist and have melded together. The joie de vivre is unparalleled anywhere else in North America. Our famous poutine and sweet maple flavours as well as our award-winning craft beers will leave a most memorable impression on any students lucky enough to savour them. 

As of summer 2015, a very active social program has been put in place so that our incomings can enjoy our famous summer festivals, such as Just for Laughs and Montreal Jazz Fest, and visit different cities, including Toronto, Ottawa, Boston, and New York during the weekends. There is a national program every weekend in one of the 4 Quebec local campuses so that students from all campuses can meet and enjoy all cities. Take note that the social program varies according to the school calendar and availability of members. Every incoming will have a local contact person that will help them settle and enjoy the city.

Be aware that the academic year is from August/September to May/June (depends of faculty). The social program will be most active during summer months.
Student with disabilities
Yes
Couples
yes
Link to ExPlore Page
Special Remarks
Application Form
Deadline
5Months
Unilateral fee
1110 CAD
Payment details for unilateral fee
Visa requirements
Some countries need visas for ENTRY into Canada. IFMSA-Quebec will provide an invitation letter.
Here is the link to find out if you need a visa: http://www.cic.gc.ca/english/visit/visas.asp

IFMSA incomings do a short term internship (less than 4 months and without salary) therefore you do NOT need a workers’ permit or study permit
Here is more information about the subject:
http://www.cic.gc.ca/english/work/apply-who-nopermit.asp#health
http://www.cic.gc.ca/english/resources/tools/temp/work/permit/health.asp

Certificate-Immigration requires a complete physical exam and vaccination certificate from DESIGNATED physicians (ONLY) in your country. You can find the list of recognized MDs at http://www.cic.gc.ca/pp-md/pp-list.aspx

Please start these procedures as soon as possible, since there may be a long delay for all the administration process up to 2 months.
Link to Ministry of Foreign Affairs’ website (or any other website that provides official information on visa)
Special Remarks
For McGill University, the AF must be sent at least 6 MONTHS prior to the internship AT THE VERY LATEST (however this may not guarantee a placement). Therefore, in order to guarantee a placement, AFs must be sent at least 7 months in advance. Once your AF is assigned we send you the link for an online application which must be filled out and sent directly to McGill. All documents will be detailed in this online application.

For Université de Montréal and Université de Sherbrooke LC , the AF must be sent out 5 months ahead.

For Université de Laval, the AF with all the documents must be sent before the month of February. We recommend you to send all your documents before February 1st to our local officer. The deadline for our local exchange officer to transfer your documents to the university is February 15th.

All e-AFs must be received before December 31st for summer months and all paper documents must be received 5 MONTHS in advance. Late AFs are not guaranteed a clerkship.
Card Of Documents
Standard documents
- Health Insurance
Format
- Card of Document
- Passport copy
Format
- Card of Document
- Photo
Format
- Card of Document
- Proof of Enrollment
Format
- Card of Document
- Language certificate
Format
- Card of Document
- Motivation Letter for Department 2
Format
- Card of Document
- Motivation Letter for Department 3
Format
- Card of Document
- Motivation Letter for Department 4
Format
- Card of Document
- Student record (Subjects passed)
Format
- Card of Document
Special documents
- Motivation Letter for Department 1
Format
- Card of Document
- Curriculum Vitae
Format
- Card of Document
Upon Arrival documents
None
The standard documents are the basic documents that the students are asking for and the special documents are less important, as only some Local Committees ask for them. So it's mandatory to upload the standard documents, but not the special ones. (Students do it when asked for by the LEO/NEO.)
The upon arrival documents are hard copies documents that the students are requested to take with them in the host country.”
Immunization requirements
Immigration Canada requires that you obtain a MANDATORY medical certificate (exam + vaccination) issued in your country by DESIGNATED physicians ONLY. Please see http://www.cic.gc.ca/pp-md/pp-list.aspx for a list of authorized MDs. It is your responsibility to refer to the embassy for more information as the costs are different in every country.

Insurance
Malpractice insurance is provided by McGill University, Université de Sherbrooke and Université Laval. 
Incomings placed at Université de Montréal and Trois-Rivières must purchase malpractice insurance. 

Health insurance is required and it is the responsibility of the student to purchase health insurance on his/her own, and should be bought in their home country (with the exception of Université Laval, where health insurance must be bought from the university).

Travel insurance is at the discretion of the students.

Personal liability insurance is required in order to cover costs of accidental fires, water damage, etc. incurred by the students.

Deadline
5 Weeks

Special remarks
1. Required documents for all the LCs
A. Immigration Canada requires that you obtain a MANDATORY medical certificate (exam + vaccination) issued in your country by DESIGNATED physicians ONLY. Please see http://www.cic.gc.ca/pp-md/pp-list.aspx for a list of authorized MDs. It is your responsibility to refer to the embassy for more information as the costs are different in every country.

B. CMQ (Collège des médecins du Québec) registration is mandatory. New procedures have been put in place. Once you have received your CA, the CMQ will contact you automatically concerning registration, which must now be done online and paid by credit card (110$ - this will be refunded upon your arrival by cash).

2. Required documents per LC

UNIVERSITÉ DE MONTRÉAL

PAPER documents ONLY, digital documents will NOT be accepted by the university. Must be received by the university LATEST 3 months before the exchange. 

1. Form « Autorisation et attestation du doyen de la faculté d’attache » : Authorization and Certification of Dean of the home faculty
2. Motivation Letter
3. Curriculum vitae
4. Evaluations of all previous medical internships
5. Transcripts of all your medical studies
6. Form « Stage(s) demande(s)»
7. Vaccination certificate and medical certificate from a doctor authorized by the Canadian embassy
8. Identity proof
9. 2 photos
10. Language certificate of French (valid only if less than a year)
11. Malpractice insurance

UNIVERSITÉ DE SHERBROOKE

Electronic documents only (an email address will be forwarded to you once you've been placed in this city) :

Please consult the following link : http://www.usherbrooke.ca/doctorat-medecine/demandes-de-stages-cliniques/etudiants-internationaux-et-etudiants-hors-quebec-et-nouveau-brunswick/

1. Copy of the AF, with email address and valid telephone number
2. 1 passport-size photo
3. 1 motivation letter (handwritten in French)
4. Language certificate
5. Letter from the student's university (in English or French) confirming status as medical student as well as the level of study.
6. Proof of health insurance coverage
7. Vaccination certificate and medical certificate from a doctor authorized by the Canadian embassy

UNIVERSITÉ LAVAL
Electronic documents only.

1.Copy of the AF
2. 1 picture
3. Letter from the student's university (in English or French) confirming status as medical student as well as the level of study
4.Curriculum vitae
5. Vaccination certificate and medical certificate from a doctor authorized by the Canadian embassy and approval form the CIC. Take note that without the approval from the CIC, your internship will get cancelled. It is recommended to do the medical exam and to send it to the appropriate embassy for approval at least 5 months before the internship.
6. Non francophone candidates need to submit a proof of French proficiency: we need at least a result of 750 in the TFI or B2 at the Common European Framework of Reference
7. Health Insurance coverage is mandatory and it has to be provided by the “régime d’assurance maladie de l’Université Laval”. IFMSA-Québec will reimburse student the cost of the insurance (83$ per month of internship) only to students who are not eligible for the cost exemption. If a student was eligible and was not able to get the exemption, we will need an explanation from the student before we can reimburse the cost. Here is a link for more information: https://www2.ulaval.ca/international/etudiants-internationaux/immigration/etudiants-en-echange/sejour-detudes-ou-stage-de-moins-de-6-mois.html
8. Malpractice insurance is automatically provided once you register at the “Bureau du registraire de l’Université Laval”. It is the only insurance we accept

For this LC, no motivation letter is necessary.

MCGILL UNIVERSITY
Minimum 7 MONTHS ahead

Once your AF is assigned we send you the link for an online application that must be filled out and sent directly to McGill. All documents will be detailed in this online application.

3. Guidelines for motivation letters (if needed):

-Why do you want to do a clerkship in Quebec?
-What do you expect from your clerkship? (please state if you are using clerkship to get credits)
-What would you like to do during your clerkship?
-Do you have any clinical experience?

4. Other special remarks

Academic Quality status: Active
All students are invited to bring their own logbook or the one provided by their NMO.

Card of Acceptance
Deadline
8 Weeks
Special remarks
8 weeks
Card of Confirmation
Deadline
4 Weeks
Special remarks
4 weeks
Cancellations
Deadline
0 Weeks
Special remarks
We don't have a deadline. If a cancellation occurs, please assure to find a substitution that respects our deadlines for the AF and CoD. Inform the NEO as soon as possible. Cancellations definitely jeopardise our student capacity for the future. We are facing a clerkship shortage because of the increased number of admissions. Hence every clerkship is important and the cancelled ones can only further endanger the SCOPE program in Quebec.
Substitutions
Deadline
0 Weeks
Special remarks
We don't have a deadline. If a cancellation occurs, please assure to find a substitution that respects our deadlines for AF and CoD. We strongly discourage substitutions because most schools will not accept them. Once the CA is sent, no changes in date, city or department will be allowed.
Additional Information
Update Date
07/23/2018 03:44
Validation Date
07/11/2017 00:00
Special remarks
Boarding and Lodging Free housing is arranged by Local Committees in student apartments with access to kitchen. $200 CAD will be given to the student at the beginning of the clerkship to pay for food. Transportation and other expenses are not included (exception for students at Université de Sherbrooke : city buses are free).